The City of Arroyo Grande is soliciting the services of a qualified Audio/Video company to upgrade the Audio/Video installation at the City's Council Chambers building. The existing system was installed in 2017. Since that time, equipment warranties have expired, and technology has progressed. All questions and correspondence must be directed to Kevin Waddy, IT Manager, at kwaddy@arroyogrande.org no later than October 23nd, 2023. The questions and answers will then be forwarded to all Bidders that provide an email address, and posted on the City's website, no later than December 1, 2023. The selected company will perform a review of the existing system to determine the best upgrade path and technology. The company will examine the current policies related to making the Council Chambers, and any other meeting, accessible to the public. This includes in-room technologies, streaming to the City website and any other streaming destination (vendor website, YouTube, etc.). The company will interface with Spectrum Channel 20 to determine the feasibility of continued streaming to the channel. The company will report any known, legal or policy concerns regarding recording and streaming of all public meetings. The City reserves the right to reject any or all proposals, to waive non-material irregularities or information in the request for proposal, and to accept or reject any item or combination of items. By requesting proposals, the City is in no way obligated to award a contract or to pay expenses of the Bidder in connection with the preparation or submission of a proposal. Furthermore, the City reserves the right to reject any and all proposals prior to the execution of the contract(s), with no penalty to the City of Arroyo Grande. Services to Commence December 4, 2023 The City reserves the right to reject any or all proposals for any or no reason.
.webp)
