Uninterruptible Power System (UPS) Maintenance. The State Accident Insurance Fund Corporation (SAIF) invites proposals from qualified vendors to provide preventive maintenance (PM) and emergency on-call
repair services for SAIF's uninterruptible power system (UPS), as specified in this Request for Proposals (RFP). Scope of Work The proposer (also referred to Contractor in this RFP) must be qualified and prepared to provide preventive maintenance (PM) and emergency on-call repair services (the "Services") on the following equipment. November services must also include re-torqueing of all battery connections and cleaning and greasing, as needed, of up to 20% of the battery connections. If more than 20% of battery
connections need to be cleaned, Contractor shall provide SAIF with a quote for completion of the work. All inspections must be performed under normal float conditions, if possible. Contractor shall measure overall float voltage at the battery terminals. Readings must be taken in accordance
with the manufacturer's instructions. All measurements and observations must be recorded for future comparisons. Emergency On-Call Services Upon request from SAIF Contractor shall provide 24/7 emergency repair services for the equipment described in this Statement of Work. Unless otherwise
agreed by SAIF, Contractor shall acknowledge a request for emergency service within 30 minutes and notify SAIF of action to be taken and contractor shall respond on site within four hours of the receiving a request. Deadline for proposer questions October 18, 2023
Responses to proposer questions published October 25, 2023 Term This contract is effective January 1, 2024, and expires on December 31, 2026,
unless otherwise extended under section 17 or terminated under section 12 or section 15. SAIF reserves the right:
a. To amend this RFP in any manner prior to award of a contract (SAIF will notify
all responsive proposers if SAIF amends the RFP);
b. To excuse any proposer from any RFP requirement if SAIF deems it to be in
SAIF's interest to do so;
c. To cancel the RFP without liability to SAIF any time prior to executing a contract
if SAIF determines, in its sole discretion, it is in SAIF's interest to do so;
d. To share the RFP and any proposals SAIF receives with any third party of SAIF's
choosing, in order to secure expert opinion; and
e. To accept or reject any proposal even if all requirements have been met. Minority-owned and women-owned businesses continue to be a dynamic and fast growing sector of the Oregon economy. Oregon is committed to creating an environment
that supports the ingenuity and industriousness of Oregon's Minority Business Enterprise [MBE] and Women Business Enterprise [WBE]. Emerging Small Business [ESB] firms are
also an important sector of the state's economy. Oregon MWESB-certified and Service Disabled Veteran-certified firms, as defined in Oregon Revised Statutes (ORS) 200.055, have an equal opportunity to participate in the
performance of contracts financed in whole or in part with state funds. By submitting its proposal, the proposer certifies that, if opportunities arise for subcontractors to perform a
portion of the Services, the proposer will take reasonable steps to ensure that certified firms are provided an equal opportunity to compete for and participate in the performance of such
work. Proposer further certifies and agrees that it has not and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability,
sexual orientation or national origin, and it has not and will not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a minority-owned,
woman-owned, or emerging small business enterprise certified under ORS 200.055.
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