Single Point of Contact (SPC): Tamera A. Bowser, Procurement & Contracts Specialist II
Phone: 503-910-7902
Email: tamera.a.bowser@doc.oregon.gov
Address: 3723 Fairview Industrial Dr. SE Ste. 200
Salem, OR 97302 B.1 PURPOSE OF THIS SOLICITATION: The purpose of this Invitation to Bid (ITB) is to establish a Price Agreement (PA) with one or more qualified Contractors to provide for the purchase of Wastewater Monitoring as indicated in this ITB for the Oregon Department of Corrections (ODOC). ODOC will order the Services indicated in this ITB utilizing pricing from Exhibit A, Section 6 (Sample PA) of this ITB and an ODOC approved Purchase Order. The State reserves the right to award one or more Price Agreement(s).
B.1.1 OVERVIEW:
The Oregon Department of Corrections is working to help stop the flow of drugs into our facilities systems. The department is considering testing and monitoring the wastewater at each of our Correctional Facilities for Narcotics. This will allow the department to establish a baseline number for the amount of narcotics in the wastewater systems. As the department implements certain strategies to reduce the introduction and use of drugs within its facilities, the department will be able to see if the implemented changes are having an impact on the baseline numbers.
B.1.2 AUTHORITY: ODOC is conducting this Invitation to Bid pursuant to its authority under ORS 421.438(2) as a single step solicitation B.1.3 SINGLE POINT OF CONTACT (SPC): There will be one (1) ODOC point of contact during the solicitation process. The designated SPC for questions concerning the procurement process, requests for brand approval, change, clarification and the award process, and any other questions that may arise is cited on Page 1 of this document. All contact regarding this ITB must be directed to the ODOC SPC identified on page 1. Contact with other ODOC staff regarding this ITB without prior clearance from the SPC may result in bidder disqualification. B.1.4 TERM: The initial term of the awarded Price Agreement(s) will be two (2) years from the date of award. At the end of the initial term ODOC Purchasing Unit may decide to extend for additional term(s) or portions thereof. Extension for each additional term shall be offered at the sole discretion of ODOC Procurement Unit and is subject to written mutual agreement.
The maximum resulting Price Agreement term, including the initial term and all subsequent extensions, shall not exceed ten (10) years unless an emergency exists and/or special circumstances require additional term extensions beyond the ten years. GENERAL INFORMATION:
C.2.1 BIDS ARE FIRM OFFERS: A Price Agreement resulting from this ITB constitutes a firm offer by the Bidder regardless of whether any order or purchase has been made or any performance has been tendered under the Price Agreement. A resulting Price Agreement is enforceable for the period stated in the Price Agreement and notwithstanding ORS 72.2050; obligations hereunder are not revocable by the awarded Contractor. See ORS 279B.140.
C.2.2 BID SUBMISSION AND CLOSING: ODOC will receive Bids until the Closing date and time specified in the "Schedule of Events" of this ITB, or as amended by Addenda. All Bids must be submitted in the manner required in Section C.3 of this ITB.
C.2.3 TRADE SECRETS: Any information Bidder submits in response to the ITB that Bidder considers a trade secret under ORS 192.501(2) or confidential proprietary information, and that Bidder wishes to protect from public disclosure, must be clearly labeled with the following: "This information constitutes a trade secret under ORS 192.501(2) or confidential proprietary information, and is not to be disclosed except in accordance with the Oregon Public Records Law, ORS 192.410 through 192.505." Bidders are cautioned that price information submitted in response to an ITB is generally not considered a trade secret under the Oregon Public Records Law. Further, information submitted by Bidder that is already in the public domain is not protected. The State shall not be liable for disclosure or release of information submitted by Bidder when authorized or required by law, or pursuant to a court or administrative order to do so. The State is immune from liability for disclosure or release of information submitted by Bidder under the circumstances set out in ORS 646.473(3).Identifying the Bid, in whole, as exempt from disclosure as a trade secret or as confidential proprietary information is not acceptable. Bidder is cautioned that cost information submitted in response to an ITB is generally not considered a trade secret under Oregon Public Records Law. If Bidder fails to identify the portions of the Bid that Bidder claims are exempt from disclosure, Bidder is deemed to waive any future claim of non-disclosure of that information.
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