The Housing Authority of the County of Monterey is seeking a qualified Grounds Keeping Maintenance Company to provide routine maintenance to the various facilities mentioned as Sites to be Maintained in this Interest For Bid (IFB). The following list is what is needed to be maintained at these various locations identified. This request is for maintenance on a Bi-weekly basis. 1) Mowing/ Trimming/ Edging/ Blowing: All turf areas will be mowed/cut throughout the year to maintain a neat and clean curb appeal except where indicated, or otherwise for the turf to remain healthy during stressful months. Mower clips are to be maintained sharp to provide a clean and efficient cut. Trimming of lawn areas which are not accessible by mowers will be trimmed with string trimmer at each service visit or as needed unless otherwise noted. An edger will be used on all established edges including sidewalks, patios, driveways, parking lots, etc. 2) Bed Maintenance: Beds will be kept free of weeds, debris, leaves etc. Beds will be raked when needed to maintain clean curb appeal. 3) Plant/Shrub Care: Trimming/pruning all bushes and shrubs throughout the year 4 inches off ground and away from building. 4) Tree Care: Tree maintenance under 12 feet. Miscellaneous deadwood/ fallen breaches will be removed from property upon discovery. 5) Upkeep of Grounds: All lawn clippings and debris from work performed will be blown off from sidewalks, patios, black top areas, driveways, and all related common areas after each service visit, by means of blower, vacuum and or such device. Remove/dispose of all debris outside of the property accordingly. 6) Weed Control/Prevention: By either chemical or physical means, removal of weeds from all flower beds, walkways, parking areas and all other common areas on the property as needed. 7) Routine Maintenance: Routinely perform visual inspections of sprinklers system. Routine maintenance to all sprinkler system and timers including broken risers and sprinkler heads. Cost of parts can invoiced separately. 8) Seasonal Duties: Irrigation system: adjusting irrigation timer, weed control, including properties without turf/lawns, and tree care in anticipation of weather change. 9) Grounds Keeper: Provide all transportation, labor, materials, chemicals, weed agents, fertilizer, debris removal tools, and equipment needed to perform the tasks required by the Housing Authority. 10) Grounds Keeper Vendor and Labor Force: Vendor and labor to show proof of being bonded. 11) Additional Ground Keeping Maintenance: All other scope of work outside of this contract must be approved in advance prior to performing any work in the form of a written submission, outlining the proposed work with an estimate. Multi-year Agreement for Grounds Keeping Maintenance at Various Facilities for the Housing Authority of the County of Monterey. 2 Year Term With 2 Possible 1 Year Extensions, Not to Exceed Four Years in Total. This bid will be open to the public on September 18th, 2023 Please submit all question in writing, continuously from Sept 18th, 2023 to October 11th, 2023, to Delayna Cambunga, via mail to Housing Authority of the County of Monterey, 123 Rico Street, Salinas, Ca 93907 or via e-mail at dcambunga@hamonterey.org. Questions will be responded to in writing and posted Electronically The chosen Bid will be notified on October 25th, 2023, by 5:30 pm. The Housing Authority reserves the right to withdraw this IFB at any time without prior notice. Further, the Housing Authority makes no representation that any agreement will be awarded to any Bidders responding to this IFB. The Housing Authority expressly reserves the right to postpone the opening of the proposals for its own convenience and to reject any and all proposal in response to this IFB without indicating any reasons for such rejections(s).
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