The Columbus Metropolitan Library ("CML" or "Library") is issuing this Request for
Proposal ("RFP") Grounds Maintenance - All Locations. The RFP Identification
Number is CML 23-020. All questions or requests for clarifications should be submitted no later than 5:00 p.m.,
seven (7) days prior to the proposals due date to procurement@columbuslibrary.org. All
questions will be answered in the form of an addendum and posted on the CML website. The Proposer ("Proposer") declares to have read and understood and agrees to be
bound by all the instructions, terms, conditions and specifications of this RFP and
agrees to fulfill the requirements of any contract ("Contract") for which it is selected to
provide the specified services at the prices proposed.
The Proposer certifies, by signature affixed to this Request for Proposal Cover Sheet,
that the information provided by it in response to the RFP, including certified
statements, is accurate and complete. OVERVIEW
The Columbus Metropolitan Library is seeking competitive proposals for Grounds
Maintenance, Fertilization, and Aeration for all CML branch locations. The services will
be divided into six (6) regions, as indicated on the Grounds Maintenance specifications.
Each bidder can submit bids for one or more regions, but CML will only enter into
contracts with a single contractor for a maximum of three regions.
Proposers must be able to provide all products/services and meet all of the
requirements contained in this solicitation. The successful Offeror (the "Contractor")
shall remain responsible for Contract performance for the duration of the agreement.
The initial term of the Contract will be for three (3) years beginning April 1, 2024 with
two (2), 1-year options to renew by mutual written agreement. The Contract can be
extended, with the same terms and conditions, at the option of CML, for an additional
one (1) month period. (Note that many of CML's facilities are under construction and
work plans will change depending on the completion of that construction project. CML's
Operation Manager will advise the contractor ("Contractor") of upcoming changes when
appropriate. The overall costs will need to be adjusted accordingly. SCOPE OF WORK
The Proposer is responsible for all requirements as provided in this RFP and attached
Project documents.
GENERAL INSTRUCTIONS
The contractor ("Contractor") shall furnish all labor, materials, equipment services and
supervision required to complete the Work complying with the scope of work outlined
herein.
The Proposer shall have the opportunity by CML to examine the work site prior to
submitting a Proposal.
The Proposer is responsible for all requirements as provided in the RFP documents.
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