The contractor shall furnish all labor, supervision, materials, equipment, and supplies necessary to provide snow and ice removal services in the parking lots, roadway, sidewalks, walkways and dock entrance at 6900 Atmore Drive, Richmond, VA 23225 and at Probation and Parole, District #1 located at 6866 Everglades Drive, Richmond, VA 23225. Offices are located across the street from one another. Successful bidder shall be experienced in large scale snow removal and have at least two (2) years of commercial snow removal experience. The Contractor Shall: A. Remove snow and ice from parking lots, roadways, sidewalks, walkways, and dock entrance, to include snow plowing, spreading of ice melt. Provide all necessary equipment, ex. Plow truck, tractor with blade, truck with spreader, shovels and operators for all applicable equipment. B. Provide ice melt application to treat and prevent ice following snow removal services, and upon request. All ice melt products utilized to treat ice and snow must be provided in advance and documentation of ice melt product ingredients will be required. C. Provide pre-treatment services before forecasted icy conditions. Pre-treatment shall consist of applying anti icing chemicals to dry pavement up to 48 hours before a winter storm. This prevents a bond from forming between the pavement and the snow and ice after the storm starts. D. Clear snow and ice in a quality manner, and with sufficient frequency which allows for safe pedestrian and vehicular passage and does not promote the build-up of ice. The contractor shall always exercise caution to ensure safety of persons and property. E. Have and maintain suitable modern equipment and tools necessary to perform the services required under any resulting Contract. All equipment shall be maintained in good working condition to prevent unplanned downtime or property damage during snow removal. The Virginia Department of Corrections will not be responsible for damage to the Contractor's vehicles, equipment, tools or rented or leased equipment. No equipment shall be stored on site, without prior approval from the General Services Manager or designee. F. Remove snow from all designated pavements including roads and parking lots. All snow/ice shall be pushed to the far end of the lots. Snow/ice cannot be pushed into areas where trees and shrubs are. All snow shall be removed completely and cleared in a manner that will not create a flow of water from melting run-off that might freeze, creating icy conditions or interfere with visibility of pedestrians or vehicular traffic. Snow shall be cleared from pavement by use of plow trucks and/or tractors with blades. All snow shall be removed and cleared in a manner that does not block gas pumps, drop inlets, curb inlets, drains, fire hydrants or dumpster access. Snow shall be dispersed in a manner that does not block egress through driveways, parking lots and sidewalks. Extreme care shall be taken to avoid covering or damaging plants and shrubs with snow. G. Arrive on site in response to forecasted local weather conditions as the Contractor's expertise would indicate. Should the Contractor not respond in a timely fashion in which the DOC deems appropriate, and the need arises for the DOC to contact the Contractor for service, the Contractor shall respond and arrive on site to perform service within two (2) hours after the call has been placed. The Contractor shall provide a phone number where they can be reached 24/7 in the event of inclement weather. Services may be required any day of the week, including holidays, nights and weekends. Most plowing shall be performed during the early morning hours to ensure the areas are all cleared prior to staff arrival. H. Visit the work site(s) and become thoroughly familiar with the work areas prior to undertaking snow removal and then train and instruct personnel to avoid striking manholes, junction boxes and other such covers, curbs, gutters, etc., or from straying off pavement into lawns, plant beds, etc., and be responsible for the expense of correcting damages to property resulting from snow removal and equipment deficiencies. Correction of damages shall be completed as soon as possible at no cost to the VADOC.
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