Quoters are required to read, understand, and comply with all information contained within this
Request for Quotes ("RFQ"). All quotes are binding upon Quoter for sixty (60) days from the Quote
Due Date/Time. Quotes received after the Quote Due Date/Time may not be considered. If
authorized in the RFQ and resulting contract, travel and other expense reimbursement will only be
reimbursed in accordance with the Clackamas County Travel Reimbursement Policy in effect at the
time the expense is incurred. The Policy may be found at website.
All questions regarding this RFQ are to be directed to the Procurement Analyst named above. Quoters
may not communicate with County employees or representatives about the RFQ during the
procurement process until the Procurement office has notified Quoters of the selected Quoter.
Communication in violation of this restriction may result in rejection of a Quoter. SCOPE
Clackamas County is seeking motels/hotels in Clackamas County, including but not limited to,
Oregon City, Milwaukie, Gladstone, and unincorporated urban areas, to provide shelter rooms for
people experiencing homelessness. Contracts resulting from this procurement will be for one year
from the date of contract execution with renewal based on revenue availability, contractor
performance, and/or need.
The purpose of this RFQ is to expand our existing contract pool for hotels to meet additional
programmatic needs. If your firm currently holds a Hotel contract with Clackamas County that was
awarded through a prior RFQ, there is no need to submit on this RFQ.
The County, through its Housing and Community Development Division and a designated Service
Provider, will be the primary points of contact as households are placed in permanent housing
options. The coordination is intended to minimize the administrative coordination of the motel/hotel
staff. Wrap around services and supports will be provided to all guests by the Service Provider.
Quoters/Respondents will need to provide the following minimum services and amenities:
o Regular communications with selected Service Provider
o Weekly cleaning, including fresh linens
o Daily retrieval of garbage, sealed and left outside the unit's door
o Maintenance - regular and as needed
o 24/7 phone number for emergencies
o All commercially reasonable services related to the provision of hotel rooms
The resulting Contract will be on an on-call or as-needed basis, including during periods of extreme
weather or other emergencies, and the exact number of rooms required by the County, if any, is
unknown. Under this agreement program participants will be placed in hotel/motel rooms by the
Housing and Community Development Division and/or a designated Service Provider.
The County is able to pay for services by credit card (Visa), ACH, or check.
Please Note, this listing will remain open until closed. The county is encouraging firms to
submit as soon as possible for this opportunity.
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