Prospective bidders are urged to tour the Courthouse and Courthouse Annex facilities in order to fully comprehend the Scope of Work required under the terms of this Bid for Janitorial Services. Please contact County Clerk office to set up appointment. Contractor shall be required to clean the Common Areas (foyer, hallways, vending area, waiting areas, staircase, elevators) and Public Restrooms within the Ottawa County Courthouse and Courthouse Annex five (5) times each week, Monday through Friday, anytime between the hours of 5:00 PM and 8:00 AM, but not to exceed a maximum of 25 hours per week. Contractor will also be required to inspect the Community Room and Conference Rooms located in the Ottawa County Courthouse Annex every weekday and clean as often as is needed (but no less than once each week) during that same 25-hour work week. Daily Cleaning of Common Areas shall consist of:
1. Gather the trash collected by each Office. Dispose of trash in the dumpster located at the southeast corner of the Courthouse or northeast corner of the Annex. 2. Clean the inside and outside of elevators, entrance doors, door frames, handles and thresholds. Clean the exterior of doors to Courthouse Offices. 3. Remove smudges from interior windows, on and around doors and door jambs, push plates and light switches. 4. Disinfect staircase handrails and benches in hallways daily. 5. Refill hand sanitizer dispensers located in Common Areas as needed. 6. Vacuum all carpeted areas, including area rugs. 7. Sweep and damp mop hard surface areas, including staircase. 8. Empty all waste receptacles in Common Areas; replace waste receptacle liners as needed. 9. Remove and dispose of cigarette butts and trash in receptacles located outside the front doors of the Courthouse and rear doors of the Annex. Daily Cleaning of Public Restrooms shall consist of:
1. Disinfect toilets, urinals and sinks; polish mirrors and bright metal; clean partitions, sheetrock walls, tile walls and fixtures; sweep and mop floors with a germicidal cleaning agent. 2. Refill toilet tissue, paper towels, soap, air deodorizer and urinal blocks as needed. 3. Empty all waste receptacles; replace liners as needed. Weekly Cleaning of Common Areas shall include:
1. Dust surface of desks, tables, chairs and other furniture in the Common Areas. 2. Gather trash, dust, vacuum, sweep and damp mop the Commissioners Public Meeting Room and Commissioners offices 3. Run floor machine in courthouse common areas. 4. Community room: refrigerator, stove, microwave, countertops, sinks, elevator, empty trash, restock supplies-paper towel, trash bags, soap and sanitizer. 5. Commissioner offices dust desk, chairs, shelves, cabinets, vacuum floors, empty trash, and replace liner as needed. 6. Clean restroom in commissioner office refill toilet paper, paper towel, and soap; disinfect toilets, sinks, polish mirrors, clean tile walls and fixtures; sweep and mop floors with a germicidal cleaning agent. Every 6 month Cleaning of Common Areas shall include:
1. Wax linoleum floor at community room 2. Clean chairs and tables at community room and inspect for damage 3. Dust walls and window seals in courthouse common areas. 4. Clean and organize cleaning closets. The Ottawa County Board of Commissioners reserves the right to reject any or all bids and/or make an award to other than the low bidder, if such an award is deemed to be in the best interest of the County.
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