Site work for a municipal facility in Elk Grove, California. Conceptual plans call for site work for a municipal facility.

The City of Elk Grove (City) is accepting proposals from qualified Consultants (Consultant(s)) for engineering services related to the Guardrail Replacements on East & West Stockton Blvd. (WTR097) in accordance with the included specifications, terms, and conditions shown in this Request for Proposals (RFP). Prospective respondents are advised to read this information over carefully prior to submitting a proposal. The City must receive all questions no later than November 27th, 2023. Addendums and answers to submitted questions will be available via the City of Elk Grove website under "Notice" for the RFP announcement. Proposals shall not be accepted by fax or electronically. Describe the consultant's approach to meeting the City's needs for the project: topographic field surveys, preliminary and final design, mapping services for right of way acquisition and/or rights of entry, utility coordination, bid documents (plans, technical specifications, and estimate), bidding/award phase services, any required grant documentation, and construction phase services. City staff will prepare the final bid documents incorporating the consultant's technical specifications and manage the bidding and advertisement. Provide a draft scope of work based on the attached project scope updating and revising based on the consultant's experience managing similar projects for public agencies. The draft scope of work shall form the basis for the task orders and will be subject to further negotiation of scope and fee after selection of a consultant to perform the work. The fee schedule shall be based on the draft scope of work. WTR097 (H11-03-009) - Guardrail Replacements on East and West Stockton Boulevard (Project) The project locations are: 1. W. Stockton North and South of Wooded Brook 2. W. Stockton east of Laguna Springs (at bend near SR99RW) 3. E. Stockton Blvd South of Cantwell Dr (4 Locations) 4. E. Stockton Blvd North of Calle Entrada Way (2 Locations) The project scope will remove and replace existing guardrails with new guardrails meeting current standards. The Project will be funded by a combination of State grant funds (HSIP) and local funds. The City's CIP Project Budget sheet is provided in Attachment C. The HSIP grant application package is provided. The selected consultant will base their proposal on providing the following engineering services and may add, expand, or more fully define any steps necessary to achieve the Project goals: 1. Perform all work in compliance with Caltrans Local Assistance Procedures Manual (LAPM) and Local Assistance Programs Guide (LAPG) for HSIP funds. 2. Likely CEQA determination - Categorical Exemption (by other consultant under separate on-call environmental services contract) 3. Utility relocation services per latest edition of Caltrans LAPM, in needed. 4. Right of way services: a. Mapping and surveying services sufficient to create a Project base map indicating all properties, existing encumbrances, ownerships, and other legal information required to obtain any needed easements, PTEs, TCEs, or similar. 5. Plans, Specifications and Estimates for construction of the improvements, including: a. Contact USA underground service alert to capture and locate underground utilities b. Perform field survey work to develop base mapping, as needed for design c. Provide Utility Coordination services with private and public utilities for the Project including A, B, & C letters and coordination on any needed relocations d. Prepare 35% Conceptual Plan submittal including Quality Control (QC) documentation and design fact sheet(s), as needed, and provide to City for review. See Attachment E for Sample QC minimum documentation. e. Incorporate City and other agency/entity review comments from 35% review and prepare 95% Plans, Specifications (Technical only) and updated Estimate (PSE) submittal including QC documentation, and response to comments matrix. i. Submit preliminary 95% PSE documents with Quality Control (QC) documentation for Quality Assurance (QA) review by City Project Manager (City PM). ii. City PM will review and will provide comments on completeness of the 95% QC submittal. iii. Revise 95% PSE submittal per QA review comments and submit to City for review along with any updates to QC documentation. f. Incorporate City and other agency/entity review comments from 95% review and prepare 100% PSE submittal including QC documentation, and response to comments matrix, including final signatures on PSE. i. Submit preliminary100% PSE submittal with QC documentations for QA review by City PM. ii. City PM will review and will provide comments on completeness of the 100% QC submittal. iii. Revise 100% PSE submittal per QA review comments and submit to City for review along with any updates to QC documentation. g. City prepares final version of bid documents based on consultant 100% PSE submittal and routes for final City reviews and approval. h. Modifications to PSE as requested by City during final review and approval of bid documents. i. Provide Resident Engineer (RE) file for use by City CM staff. File to contain pertinent background information useful for reference by CM staff during construction. j. Provide early engagement with the City's Construction Management team for design reviews, constructability reviews. Include constructability review as part of the Critical Path Schedule. A. Consultant shall do all work, attend all meetings, produce all reports and carry out all activities necessary to complete the services described in the Scope of Work. This Contract and its exhibits shall be known as the "Contract Documents." Terms set forth in any exhibits shall be deemed to be incorporated in all Contract Documents as set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. B. Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research. D. There shall be no change in Consultant's Project Manager or members of the Project team, as listed in Exhibit C, "Compensation and Method of Payment", which is a part of this Contract without prior written approval by City's Contract Administrator as designated from time to time by the Public Works Director.