The City of Sunnyvale ("City") is seeking potential suppliers (Bidders) to provide chemical product(s) for use by the City of Sunnyvale Water Pollution Control Plant ("WPCP") for three years, with the possibility of up to three one-year extensions thereafter. The products are intended to supplement the existing flocculant (polymer) used for removal secondary treatment solids at the WPCP's dissolved air flotation tanks (DAFTs). Procurement of the polymer is not included in this Invitation for Bids. The volume of products needed for treatment may vary widely, depending on condition in the WPCP's oxidation ponds. Currently, dosage rates in the range of 25-100 mg/L are used for the supplemental chemicals. Contract Award Spring 2024 Optional Benchtop Testing (Bidders need to make advance reservation to schedule a timeslot) November 15, 2023, to December 15, 2023 Mandatory Full-Scale Performance Testing (Bidders need to make advance reservation to schedule a timeslot) December 15, 2023 to February 28, 2024 Result of Mandatory Full Scale Performance Testing March 6, 2024 No Pre-Bid Conference Available ALL PROSPECTIVE BIDDERS/RESPONDENTS ARE HEREBY CAUTIONED NOT TO CONTACT ANY MEMBER OF THE CITY OF SUNNYVALE STAFF OR OFFICIALS OTHER THAN THE SPECIFIED CONTACT PERSON. Minority-Owned, Woman-Owned, and Small Business Enterprises are encouraged to respond to this solicitation. Late Bids - Bidder shall be responsible for the timely delivery of bid. Bids received after the deadline for receipt of bids shall not be accepted and shall be returned to the bidder unopened unless necessary for identification
purposes. Rejection of Bids - The City reserves the right to reject any and all bids; and further reserves the right to reject any bids that are found to be non-responsive or submitted by a bidder that is not responsible. Contract Award - The City intends to enter into one or more contracts for an initial period of three-years with an option to renew the contract(s) for renew the contract for up to three (3) one-year periods if pricing, service, and product remain acceptable to the City. The acceptance of a bid will be evidenced by a written Notice of Intent to Award delivered to the successful bidder, subject to approval of the awarding authority. Reservations - The City reserves the right to:
1. Postpone the date and time announced for receipt of bids by issuance of an Addendum at any time prior to the deadline for receipt of bids;
2. Reject any bid that is conditional in any way or that contains erasures, items not called for, items not in conformity with applicable law, changes, additions, alternate proposals, or any other modifications of the Bid
Form which are not in accordance with the bid documents;
3. Make any investigations deemed necessary to determine if a bidder is responsive and responsible;
4. In the event that only one bid is received in response to this bid invitation, require the sole bidder to submit cost or pricing data to assist in determining if the price is reasonable;
5. Reject any or all bids, including any bids that are found to be non-responsive or submitted by a bidder that is not responsible;
6. Waive minor defects or irregularities in any bid, provided that the discrepancy does not affect the bid amount or give the bidder an advantage over others;
7. Award a contract to a single bidder for the entire procurement or to multiple bidders by line item, in groups, or in phases.
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