This is a service / maintenance or supply contract in Boston, Massachusetts. Contact the soliciting agency for additional information.

The Boston Public Health Commission (BPHC) through its Property Management Department is seeking proposals for a fire protection service contract. The scope of work of the contract will include inspection, quarterly testing, maintenance, and repair of the sprinkler systems. The contractor shall furnish all parts and labor in a manner that insures safe-operating conditions, optimum performance, and maintains the original system design. The contractor shall specify all relevant information, including but not limited to price estimates or vouchers and documentation of labor, time, and parts used during each service call. The contractor shall provide, at its own expense, all necessary licenses, permits, or other authorization required by any and all applicable regulatory agencies. Performance under this contract shall be done to the complete satisfaction of the Commission or its representatives. In performing its services, the contractor shall exercise due care to protect all persons, property, and program activities from injury, unnecessary interference, or inconvenience. All scheduled work shall be performed during the normal business hours of 9 a.m. - 5 p.m., Monday through Friday. No bidders conference or walkthrough Desired date for notification of award to bidder(s) however, BPHC has the discretion to extend this date without notice. BPHC reserves the right to accept or reject any or all bids. BPHC anticipates submitting a Notice of Award to the selected bidder(s) by email or address provided in the RFP responses. The contract(s) will be awarded to the lowest responsible and responsive bidder(s) meeting all requirements. The lowest responsible and responsive bidder shall mean the bidder that best meets the requirements set forth in this solicitation and offers the lowest cost. The contract(s) resulting from this RFP shall be in effect when all necessary contract documentation is fully executed by BPHC and awarded vendor(s). The scope of work of the contract will include inspection, quarterly testing, maintenance, and repair of the sprinkler systems at the following BPHC locations. Transportation in and out of Long Island will be provided by BPHC; Visits must be coordinated and scheduled through the Property Management Office. Vessel is most likely to depart from Squantum, Public Dock in Quincy, MA pending favorable weather and dock overall viability. Inspections, testing, maintenance, and repairs shall conform to all applicable national, state, and local fire codes, ordinances, and laws. Each sprinkler system must be tested on a quarterly basis. The inspection is to include: Wet Systems Testing of all supervisory alarms connected to the sprinkler system, perform static and residual flow tests on each system. Exercise all main control valves and adjust packing as necessary. Visually inspect the entire system, checking piping, hangers, and sprinklers Dry Systems Testing of all supervisory alarms connected to the sprinkler system. Perform static and residual flow tests on each system. Exercise all main control valves and adjust packing as necessary. Check air compressor settings and oil level. Trip test the dry valve and document the response times (annually) Drain low points. Visually inspect the entire system, checking piping, hangers, and sprinklers Fire Pump: Exercise pump, checking all settings, Start pump manually and on a drop in pressure, Conduct a full flow performance test and submit an engineer's report with performance curves (annually). At the conclusion of each quarterly test, the contractor will furnish test reports indicating all equipment, devices, and functions of the fire alarm systems that were tested. Upon being notified of sprinkler activation at any of the above locations, the contractor will respond within two (2) hours from the time of notification to reset the system to its normal operating condition. Upon completion of each system reset, the contractor shall provide a service report to the BPHC Safety Director detailing the cause of the alarm and the corrective action taken. Service reports shall also address all technical aspects of each service call. The contractor shall furnish all parts and labor in a manner that insures safe-operating conditions, optimum performance, and maintains the original system design. The contractor shall specify all. relevant information, including but not limited to price estimates or vouchers and documentation of labor, time, and parts used during each service call. The contractor shall provide, at its own expense, all necessary licenses, permits, or other authorization required by all applicable regulatory agencies. Additional Work At the Commission's request, the contractor shall provide work in excess of regularly scheduled inspection, testing and maintenance appointments. Additional work includes but is not limited to troubleshooting and repair of field wiring problems, replacement of defective system equipment and/or devices, sprinkler installation, and other tasks deemed necessary to the successful operation of the sprinkler systems. Additional work shall commence within twenty-four (24) hours of all such requests. If the Commission believes the additional work constitutes an emergency, the contractor shall commence work within four (4) hours of the request having been made. The Commission shall notify the contractor when additional work is considered an emergency. 1. Please provide prices for a three (3) years contract. Prices shall reflect the following: a. January 1st, 2024, through December 31, 2024 b. January1st, 2025, through December 31, 2025, and c. January 1st, 2026, through December 31, 2026 BPHC reserves the right to award one or multiple bidders based upon bid is deemed most favorable to BPHC. BPHC has the discretion to modify the scope as necessary prior to execution of the contract with the selected bidder(s). No services shall commence until all necessary contract documentation is fully executed by BPHC and awarded vendor(s). BPHC will work selected bidder(s) to adjust cost(s) based on any revisions to the scope of service. Bidder(s) shall provide special service requests to BPHC as needed but not limited to the scope herein. BPHC will not be responsible for any transportation fees or costs, including but limited to, mileage or fuel cost.