This is a service / maintenance or supply contract in Cincinnati, Ohio. Contact the soliciting agency for additional information.

The City reserves the right to waive informalities not inconsistent with law or to reject any or all bids. Bid Surety and Signature Form: Unless waived under the conditions stated, all bids must be accompanied by a bid bond, deposit of cash, or certified check, bank cashier's or bank official's check, drawn on a solvent bank, payable to the Treasurer of the City of Cincinnati in the amount determined by the City as stated in the legal advertisement (see cover page), as a guarantee that, if the bid is accepted, a contract will be entered into. The City will determine the sufficiency of the surety. The bid bond should be executed by an authorized surety, guaranty or trust company. If corporate surety is given, the surety or guaranty company should indicate in the bond the state in which it is incorporated. A certificate of authority authorizing the "attorney-in-fact" to sign the bond should accompany the Bid Document unless the certificate is on file in the Office of the City Purchasing agent, Cincinnati, Ohio. The surety signature should be witnessed. At the time of submittal, all Bids must be signed by Bidder and Principal, whether or not bid surety is required. At the time of submittal, all forms requiring signature must be signed. Failure to do so shall result in the bid being rejected as non-responsive. Performance Surety: The successful bidder will be required to furnish a bond or certified check on a solvent bank, payable to the Treasurer of the City of Cincinnati, in the amount stated herein as a guarantee for the faithful performance of the contract. The City will determine the sufficiency of the surety. Payments: Partial payments may be made upon presentation of a properly executed invoice unless otherwise stated in the Bid Document. The final payment will be made by the City when the materials, supplies or equipment has been fully delivered and accepted or the work completed to the full satisfaction of the City.. SCOPE For furnishing of belt conveyor system parts, service, and training. Services include, but are not limited to, maintenance, repair, adjustment, inspection, and troubleshooting. ADDITIONAL INFORMATION AND AUTHORIZED COMMUNICATION Questions or requests for additional information regarding this solicitation shall be directed in writing to the assigned City of Cincinnati Buyer, Joshua Tucker , via email at MSD.procurement@cincinnati-oh.gov . Please submit questions via email by 12:00 PM ET on December 12th, 2023 To request your taxpayer in good standing verification letter, please contact Andrea Donegan, at Andrea.Donegan@cincinnati-oh.gov or at 513-352-3873 PRE-BID MEETING The MSDGC will conduct a pre-bid meeting for this project. When the pre-bid meeting is scheduled, the date, time and location of the pre-bid meeting will be identified in an addendum. A Bid Bond, deposit of cash or Certified Check, Bank Cashier's or Bank Official's Check drawn on a solvent bank payable to the Treasurer of the City of Cincinnati, in the amount of not less than ten percent (10%) of the total amount of the bid must accompany each bid as a guarantee that if the bid is accepted a contract will be entered into The contractor will be required to provide performance surety in the amount of $75,000.00. The bond surety amount shall be the maximum compensation allowable under this contract. The contract shall automatically terminate upon reaching the bond threshold unless the City and Contractor have mutually agreed, via the issuance by the City Purchasing Agent of an authorized Change Order and a bond rider, to increase the performance bond amount. A performance bond surety shall be kept fully in effect for one year following the acceptance of the final statement of costs by the City. If the amount of the performance surety ceases to be adequate or satisfactory security for the City, the contractor shall, within five (5) days after notice of the City, furnish a new or additional bond, in form, and signed by such sureties as shall be satisfactory to the City. No further payment shall be deemed due nor shall any further payment be made to the contractor unless and until such new or additional bond shall be furnished and approved. The premium on such bond shall be paid by the contractor. If surety is in the form of a cashier's check or certified check, such surety will be refunded to contractor one year following the acceptance of the final statement of cost by the City There is no SBE goal (0%) assigned to this project. The purpose of this contract is to provide parts and services to ensure high uptime of MSD belt conveyor systems. The work to be performed under this Contract consists of furnishing all labor, materials, and equipment necessary for repairs to any MSD belt conveying system related to ensuring material can be conveyed to the proper location. The Bidder shall be responsible for parts and services of belt conveyor system components including but not limited to belts, rollers, scrapers, guides, fasteners, brackets, pans, supports, chutes, and other related items. Examples of services performed include but are not limited to belt replacement, vulcanizing, testing, aligning, inspecting, and splicing. The bidder shall dispose of parts and materials removed. Conveyor systems are installed in a variety of configurations. The Bidder shall be responsible for providing the necessary equipment to have proper egress.