Period of Contract: Date of Award through 31 December 2024, with four (4) optional renewals. VMI will also solicit for new vendors to add to the
contract annually during an open enrollment period. PRE-PROPOSAL CONFERENCE- No pre-proposal conference will be held for this solicitation All Inquiries for Information Should Be Directed To: LTC Lynn W. Carmack, VMI Procurement Services at carmacklw@vmi.edu. The Understanding
of Requirement Form (Attachment A) must be used for questions concerning specifications or statement of needs. Note: This public body does not discriminate against faith-based organizationsin accordancewith the Code ofVirginia, 2.2-4343.1oragainst a bidder orofferorbecause of
race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment. CONTRACT PERIOD:
The term of this contract isfrom date of award through 31 December 2024, with four (4) optional
renewals. The Institute does not guarantee any exact volume of work to the successful firms as
future projects subject to this contract's purpose is not quantifiable. BACKGROUND:
Virginia Military Institute shall select multiple Trade Contractors to provide construction services
on an "as needed" basis for future, yet to be determined construction, renovation, repair and/or
improvement projects, which will be identified by the Virginia Military Institute Physical Plant,
Construction Office, Institute Planning and Procurement Services.
The desired outcome is to have a pre-qualified group of Virginia Licensed Class A, B, or C
contractors, to include single trade construction companies, to submit written bids on an "as
needed" basis for specific projects. No single project will exceed $50,000.00. Projects may include,
but are not limited to, roofing, plumbing, painting, mechanical, electrical, carpentry, masonry,
concrete, site work or similar interior or exterior building alteration or renovation work.
During the contract period, the contractor will be issued informal solicitations to evaluate and
respond with written bids after which the Institute will evaluate the bids and compare them to
the Institute's own cost of providing similar construction thus completing a make/buy comparison.
The intendedpurpose oftheestimate and design comparison is to ensure that the Institute utilizes
the most cost efficient construction services available. Contractors will be guided in submitting
bids and project completion schedules from outline specifications as available in accordance with
the Commonwealth ofVirginia'srecognizedcodesandstandards.
For construction/renovation projects valued less than $15,000 the Institute may elect to assign
projectsto any of the selected contractors. SMALL, WOMAN-OWNED AND MINORITY (SWaM) PARTICIPATION
It is the policy of the Commonwealth of Virginia and Virginia Military Institute to contribute to the
establishment, preservation, and strengthening of small businesses and businesses owned by women
and minorities and to encourage their participation in State procurement activities. To that end, VMI is
fully committed to achieving the standards set forth in the Governor's Executive Order and expects its
partners to support a goal of no less than 42% spend with SWaM certified vendors. Preference will be
given during evaluation to those business entitiesthat are current SWaM certified. Projects estimated to cost between $15,000 and less than $50,000 *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document.
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