Each bid must contain the full name or names of the party or parties making the same, with an affidavit as to interested parties, and in the case of a corporation not chartered in Ohio, with a proper certificate that such corporation is authorized to do business in Ohio, and be accompanied by a bond, or a certified or cashiers check on a solvent bank, made payable to the order of the CITY OF SHAKER HEIGHTS in an amount not less than ten percent (10%) of the total amount of the first year bid (2024). The term of this agreement shall be for one (1) year commencing once the bid is awarded. With the City of Shaker Heights having the option to extend the Agreement for an additional two (2) years in 2025 and 2026. A requirements contract for a 12 month period beginning upon award and the execution of a contract shall be awarded to the lowest and best bidder as soon as practicable after the opening of bids, subject to the reservation of the preceding paragraph and the bidder to whom an award is made must enter into a contract with the City of Shaker Heights within TEN (10) days after notification of award. As the bid specifications are intended to result in a requirements contract, the quantities listed herein are approximate only and represent the current estimate by the City
The successful bidder must within ten (10) days after it has received notice of the award to them and before entering into a contract furnish a Contract or Performance Bond in the form provided by section 153.57 of the Ohio Revised Code in the full amount of its proposal, which bond shall cover the entire contract until final acceptance by the City of this improvement and receipt of the Maintenance Bond. The successful bidder must also, within ten (10) days after it has received notice of the award and before entering into a contract, furnish a Labor and Material Bond in the full amount of his proposal. The City of Shaker Heights is Equal Opportunity Employer and prohibits, in accordance with the law, discrimination on the basis of race, color, religion, military status, national origin, disability, age, ancestry, sex, sexual orientation and gender identity or expression. Minority Business Enterprises, Female Business Enterprises and Small Business Enterprises shall be afforded full opportunity to submit bids or proposals for this project. It is the responsibility of the bidder to contact the Office of the Director of Purchases at (216) 491-1422 (Alivia.Henderson@shakeronline.com) for addendums, pre-bid documents or replacement pages The bid bond, or a certified or cashiers check, as the case may be, will be held as a guarantee that, if the bid proposal is accepted, a contract will be entered into between the bidder and the City of Shaker Heights, and the performance of such contract secured by said check or bond, and default thereof said check and/or bond, and the amount represented thereby, shall be forfeited to the City of Shaker Heights, as liquidated damages. The City of Shaker Heights reserves the right to reject any and all bids, to waive any informalities in the bids received, and to accept any bid which they deem most favorable.
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