The Department of California Highway Patrol (CHP) invites prospective bidders to review and respond to the attached Invitation for Bids (IFB) Number 23C875003 entitled, CHP Mountain Pass Joint Point of Entry (JPOE) Commercial Vehicle Enforcement Facility (CVEF) Roof Maintenance Services. When preparing and submitting a bid, compliance with the instructions found herein is imperative. Contractor agrees to provide to the Department of California Highway Patrol (CHP) Mountain Pass Joint Port of Entry (JPOE) Commercial Vehicle Enforcement Facility (CVEF), including all detached out buildings the services described herein: furnish all supplies, materials, tools, equipment, labor, personnel, and supervision; pay all taxes, insurance, bonds, license and permit fees, and all other direct and indirect costs necessary to provide semi-annual (twice yearly) roof maintenance services in accordance with the terms set forth in this Agreement. License Requirement: Contractors State Licensing Board, C-39 Roofing License Contractor. Contractor shall provide a Certificate of Insurance in accordance with the Insurance Requirements found in this Agreement (Exhibit E). Proposed Start Date of Agreement January 1, 2024 OR UPON APPROVAL Bidders shall immediately notify CHP if clarification is needed regarding the services sought or questions arise about the IFB and/or its accompanying materials, instructions, or requirements. Bidders shall submit questions via email to Joshua Wickland at Joshua.Wickland@chp.ca.gov. To ensure a response and inclusion in the Questions & Answers (Q&A) document, questions must be received by the scheduled date in Section B, Time Schedule. Following the question submission deadline, the CHP will post a summary response of the questions and answers to be viewed on the original solicitation titled Questions and Answers to IFB 23C875003. CHP reserves the right to contact an inquirer to seek clarification of any inquiry received. Bidders that fail to report a known or suspected problem with this IFB and/or any accompanying materials or fail to seek clarification and/or correction of this IFB and/or any accompanying materials shall submit a bid at their own risk. In addition, if awarded the agreement, the successful bidder shall not be entitled to additional compensation for any additional work caused by such problem, including any ambiguity, conflict, discrepancy, omission, or error
The term of the resulting agreement is anticipated to be effective from January 1, 2024 through December 31, 2026. The agreement term may change if CHP makes an award earlier than expected or if CHP cannot execute the agreement in a timely manner due to unforeseen delays. CHP reserves the right to extend the term of the resulting agreement as necessary to complete or continue the services. Agreement extensions are subject to satisfactory performance, funding availability, and possibly approval by Department of General Services (DGS). Questions Due December 15, 2023 @ 10:00 a.m. Assemble an original bid package. Place bid package in a single envelope or package. Seal the envelope. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable Regardless of postmark or method of delivery, the CHP Business Services Section, Contract Services Unit must receive the bid package by the date and time stated in section B of this IFB, entitled Time Schedule. CHP will not publicly open or read late bids. Bidders that arrive after the walk-through start time will not be allowed to sign-in. No bid will be considered from a Contractor that did not sign-in at the mandatory walk-through. CHP reserves the right not to accept or respond to verbal questions and inquiries. Spontaneous verbal remarks provided in response to verbal inquiries are unofficial and are not binding on CHP unless later confirmed in writing. Any additional requirements shall be issued in the form of an addendum to all potential bidders. Direct all verbal requests for DVBE assistance to CHP, SB/DVBE Advocate at (916) 843-3616 up to the bid due date.
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