Site work for a water / sewer project in Aylett, Virginia. Completed plans call for site work for a water / sewer project.

The Middle Peninsula Planning District Commission Septic and Well Assistance Program is soliciting bids for the attached project. Projects are supported by a grant program funded by the Virginia Department Health (VDH) and administered by the Middle Peninsula Planning District Commission (MPPDC) Septic and Well Assistance Program. Grant funds will be utilized to fund 100% of the approved amount. Additional questions: Contact Taylor Ovide via email: tovide@mppdc.com Notice to Proceed :If Bidder is selected for award, the Bidder shall be required to provide a signed Notice to proceed form within 3 business days of notification. SWAP staff will provide a form for signature. The contractor shall furnish all labor, supervision, equipment, tools, parts, supplies and materials, as necessary, to perform the services as described herein: Cost for Line Item #1 (include total cost for items A-H). These are known factors. Vendors must invoice for actual cost incurred as described herein. The initial bid should be an average cost/foot of depth for 150 feet (add other itemized costs such as mobilization/setup, etc.). Please note: 150 feet is an estimate, vendor will bill based on actual service performed, actual depth drilled (as verified on the GW-2 and VDH's Record of Inspection). Vendor will only be paid for actual well depth drilled, casing depth, grout depth, depth of drop pipe, pump, etc. Vendor must provide a detailed bid for 150 ft.; any additional footage must be listed as additional services at a per foot rate. Vendors who submit bids for over or under 150 feet; will not be accepted. A) Construct a private water well that meets the location, construction specifications, water quantity, and water quality requirements of the Virginia Private Well Regulations (12VAC5-630- 10 et seq., the Regulations). B) Construct the above class III(B) well with a minimum of 50' of casing and grout and in compliance with the King William County Health Department Well Construction Permit (with abandonment) 150-23-0010 at 285 Garnett Lane, Aylett, VA 23009 in the location shown on the permit. The permit may contain additional conditions, notes, and information needed to construct the well. C) Tree Removal and Site Clearing: A pre-bid site visit is recommended to determine what if any tree removal or site clearing that may need to occur. Per the above referenced Permit, remove any trees and wood debris as described in the permit and haul away wood and debris unless notified otherwise. Costs of tree removal and site clearing should be included in initial bids. Any additional site clearing or tree removal required during installation must be submitted in writing to and approved by MPPDC SWAP staff in writing including an additional cost estimate. D) Provide, or subcontract with a licensed plumber and electrician to provide, the well pump, plumbing, and electrical required to convey the water under sanitary conditions from the well to the home plumbing system in the quantity required by the Regulations and the Virginia Uniform Statewide Building Code. This includes obtaining or assuring that the owner obtains all permits and inspections necessary by the local building authority in compliance with the Virginia Uniform Statewide Building Code. E) Disinfect the well and plumbing as required by the Regulations and provide the required Uniform Water Well Completion Report (GW2). Obtain a final compliance inspection from the health department and a Record of Inspection and assure that the well is tested and complies with the water quality requirements of the Regulations. F) Appropriately abandon existing private drinking water supply/well. Abandon the well as specified by the Regulations and by the King William County Health Department Well Construction Permit (with abandonment [150-23-0010]. This would include disinfecting the existing well and assessing the well depth, materials, and depth to water. Salvage any materials that can be removed from the well. Additional requirements and conditions may be found on the abandonment permit. Submit the required Uniform Water Well Completion Report GW-5 Well Abandonment Form with all required information filled out. G) Follow all regulations and permitting pertaining to erosion and sediment control including stabilizing, seeding, and grading the site after construction to return to the original state. Control construction runoff with proper practices so as not to become a nuisance to the owner or to neighboring properties or cause sediment to be discharged into state waters and drainage ditches. Any construction debris must also be removed from the site and disposed of properly. H) Bidders shall comply with all requirements of the Department of Professional and Occupational Regulations (DPOR) for contracting and executing the contract with the Virginia Department of Health. Operate within the requirements of the DPOR Water Well System Provider Certification and proof of insurance. Bidders contacted by MPPDC Staff to provide any missing required documents, must provide the document within 24 business hours or their bid will be considered non-responsive. The attached project has already been qualified for grant funding and the next phase is to solicit bids from contractors. Attached you will find an itemized bid sheet breaking out certain costs and acknowledgments that need to be captured, a scope of work, and existing permits. Awarded projects are to be completed in a timely manner. All work must be completed before the expiration of permits. Work is done for the MPPDC SWAP Program, who disperses payment. You will receive a Notice to Proceed if you are awarded the project. The grant has a hard deadline, to be reimbursed by this program all work, associated paperwork, invoices, and receipts must be dated prior to and received by the MPPDC SWAP Program Manager no later than June 30th , 2025. For additional information or assistance, please contact Taylor Ovide, Coastal Resilience Planner at (804) 758-2311 or tovide@mppdc.com.