An original copy must be signed by a representative authorized to bind the company. Proposals submitted by fax or email will not be accepted. The original signed proposal is to be submitted in a sealed package with the name of the company and RFP title "LEC Facilities Condition and Needs Assessment" clearly marked on the outside of the package. Failure to comply with the requirements set forth in this RFP may result in disqualification. Proposals and/or modifications received after the submittal date and time will not be considered. Submitted proposals may be withdrawn at any time prior to the submission deadline, provided notification is received in writing before the submission deadline. Proposals cannot be changed or withdrawn after the submission deadline. No handwritten notations or corrections will be allowed. The County reserves the right to reject all proposals and to waive any minor informalities or irregularities contained in any proposal. Acceptance of any proposal submitted pursuant to this RFP shall not constitute any implied intent to enter a contract. The contract award, if any, will be made to the Consultant who, in the County's sole discretions, is best able to perform the required services in a manner most beneficial to the County. Scope of Work Phase 1-Analyzing the Condition of Current Facility The Consultant will utilize their own professional experts, or utilize partner services such as Structural, Mechanical, and Electrical Engineers, to perform a thorough analysis of the existing facilities and site infrastructure. Consultant is expected to generally address observed seismic deficiencies and general hazardous materials (lead, asbestos, etc.) conditions and/or concerning environmental considerations, based on known/assumed age and type of construction. Specialized destructive seismic testing or hazardous material sampling/testing is not in the scope of proposed FCNA. The consultant shall inspect the facility to produce an accurate analysis that identifies all components and elements requiring maintenance, repair, and/or major capital investment. It is anticipated that the consultant team will be an interdisciplinary team. The consultant will thoroughly examine the building systems using non-destructive, on-site observations to compile a complete understanding of current building conditions and department needs. Consultant will ensure that the inspection staff has the appropriate training and equipment to record and produce consistent and accurate data. The method of the inspection process shall allow for a comprehensive inspection of observable systems, while utilizing input from the County and City staff to complement the assessment of current conditions with details of the facilities' background. This will be augmented with information provided by the City and County staff regarding the current and projected uses of the facility, the current and projected staffing levels, and any known deficiencies currently affecting these needs. Required services shall include, but are not limited to: 1. Identify and document current conditions of the existing Law Enforcement Center, including structural integrity, physical state, and compliance with modern building codes. 2. Analyze and identify effectiveness and efficiencies of current systems, including plumbing, HVAC, electrical, data cabling, etc. 3. Provide an assessment of maintenance efforts to date as compared to industry standards. 4. Assess and identify whether each of the buildings are serving their intended roles, and if they are under or over-utilized in their current capacities. 5. Assess the ability to serve current needs, including the facilities' ability to accommodate the number of employees housed in the facilities and identify if the buildings are meeting the overall needs of the County and City. 6. Recommend corrections to all deficiencies. 7. Provide a suggested priority list and/or timeline for accommodating the recommended replacement and/or reconstruction work. 8. Provide cost estimates for corrections, replacement, and/or reconstruction work. 9. Forecast future facility renewal/reconstruction costs. 10. Identify the replacement and/or renovation costs and make recommendations as to whether the facility should be renovated, replaced, relocated, etc. The types of systems surveyed shall include but are not limited to: 1. Site-topography, access/egress, paving, curbing, parking, flatwork, utilities 2. Exterior Systems-foundation, roof, walls, windows, exterior doors civil/structural components 3. Interior Systems-walls, doors, flooring, ceiling, hardware, lighting, architectural components 4. Fire/Life Safety Issues-hazards, alarms, and fire escapes 5. Heating, Ventilation, and Air Conditioning-controls and terminal units 6. Electrical-internal electrical distribution and back-up generators 7. Plumbing-fixtures, supply, storms and sanitary sewer drainage, valving, irrigation 8. Fire Protection 9. Specialized Construction and Outbuildings 10. Specialized Equipment and Systems 11. Elevator Systems
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