INTRODUCTION:
The Cherokee Nation is the federally recognized government of the Cherokee people and
thereby has sovereign status granted by treaty and law. Tribal sovereignty is the right to selfgovernance. The seat of tribal government is the W.W. Keeler Complex near Tahlequah,
Oklahoma, capital of the Cherokee Nation. The reservation of the Cherokee Nation (hereinafter
"Nation") covers 14 counties in Northeast Oklahoma.
The Housing Authority of the Cherokee Nation (HACN) is an entity of the Cherokee Nation, a
sub-recipient of various federal grants, and a partner in numerous projects funded by the Tribe.
BACKGROUND:
The site is located on 395183 West 2900 Road, just east of the Cooweesoowee Health Clinic,
Ochelata, Oklahoma. Storm water, contractor permits, water and sanitary sewer approvals are
by the town of Ochelata. Building permits would go through the Town of Ochelata. Natural gas,
electric, and cable communications are provided by public franchises. The property has access
to the Town of Ochelata municipal water and sanitary sewer. The electric provider is AEP/PSO.
Natural gas is provided by Navitas Utility Corporation. OBJECTIVE:
The objective of the RFB is to receive bids for the specific project outlined in this RFB. The site
development project for the Housing Authority of the Cherokee Nation (HACN) consists of the
site work and utilities for the future development of multifamily units. Site Plan issued by the
Engineer are included for reference. Any exclusions or clause to be turned in with sealed bid.
The HACN is requesting bids to be based on these plans, but upon negotiations, the plans may
be altered at the request of the HACN. MANDATORY INFORMATION TO BE PROVIDED IN RESPONSE:
o The Contractor must submit a copy of the front and back of their TERO Certification
issued by the Cherokee Nation, if applicable. Non-Indian vendors are eligible to bid.
o Include a sample certificate of insurance evidencing the policies, limits, and applicable
endorsements described in the insurance section of this RFB.
o The Contractor must include bid bond of one (1%) percent.
o Include Schedule of Values.
o Include Construction Schedule. CONTACT PERSON:
The HACN point-of-contact for the RFB is Tonya Lockwood. All communication between any
interested Firm and HACN shall be in written format to Tonya Lockwood at
tonya.lockwood@hacn.org. The subject line of the email communication should state "RFB -
OCHELATA SITE DEVELOPMENT".
REVIEW AND QUESTIONS:
Firms should carefully review this RFB. Firms shall put any comments and/or questions in
writing and submit them to the HACN (Attn: Tonya Lockwood, Contracts Manager) no later than
Wednesday, December 20th, 2023, by 5:00 p.m. CT at email tonya.lockwood@hacn.org. In the
subject line of email, reference "RFB - OCHELATA SITE DEVELOPMENT". ADDENDUM:
Any and all such interpretations and any supplemental instructions, should they be needed, will
be in the form of written addenda provided no later than Thursday, December 28th, 2023, by
5:00 p.m. CT. No interpretation of the RFB requirements will be made to any interested party
orally.
Failure to receive any issued addendum or interpretation shall not relieve responding party
from any obligation contained in RFB document. LAWS AND REGULATIONS:
The Contractor is advised that all applicable state laws, municipal ordinances, and the rules and
regulations of all authorities having jurisdiction over construction of this project shall apply to
the contract throughout, and they will be deemed to be included in any future contract the
same as though written out in full.
Wage Rates: The HACN requires the wages for any future contract/project follow the DavisBacon Wage Scale. Awarded parties will be required to maintain wage rates paid to employees
for any future awarded project and have reports available upon request. In addition, Contractor
must adhere to 40 U.S.C.A. 3702 & 3704 per Department of Labor regulations regarding work
hours and conditions.
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