The purpose of this RFP is to obtain proposals for the property management of the James R. Mills Building and Auto Park (also known as the Mills Building). A Joint Powers Agency (JPA) called the San Diego Regional Building Authority (SDRBA), a public agency, is the owner and ground lessee of certain real property improvements of the Mills Building. SDRBA is comprised of both San Diego Metropolitan Transit System (MTS) and the County of San Diego (County). The Mills Building is occupied by the County and the MTS. The project shall consist of comprehensive property management of a 10-story, 183,245 SF, high-rise and parking structure. Services shall include the operation, maintenance, management, repair, and replacement of mechanical systems of the project and improvements in a first-class, high-quality manner in keeping with the standards maintained by other first-class, high-quality properties of similar kind and location. Additionally, a portion of the ground floor is subleased by MTS to a private retail tenant. The facility also includes a 1,000-space parking garage. While primarily utilized by the building tenants on a monthly parking basis, the garage also is available for other off site, monthly and daily users, and is available for general public use, particularly as overflow parking for Petco Park, the convention center and other downtown activities. The Auto Park is currently managed by Ace Parking. The property management company shall serve as an independent contractor to the JPA. The property manager shall develop a budget subject to the approval of the JPA for each fiscal year. All aspects of the anticipated expenses to be incurred in the operation, ownership, and management of the property improvements including capital expenditures and heavy maintenance shall be set forth in the budget. No expenses may be incurred except as provided in the budget or otherwise specially approved by the JPA. The current year's budget and a copy of Fiscal Year 22-23 Cash Flow Statement are provided as ATT 2. The property management company shall provide a property manager, a chief engineer, and assistant engineer. The duties and responsibilities of the current personnel in those positions are set forth in Sections 5.2 and 5.3 of the Scope of Work. The property management company is responsible for supervision and direction of contracted staff. Including but not limited to, janitorial services, security services, parking services, construction contractors, preventative maintenance service contractors, and all other necessary contracted services. Q&A Deadline 12/01/2023 5:00 PM (PST) Online Q&A Yes Start/Delivery Date July 1, 2024 Brianda Diaz, Procurement Specialist is the sole point of contact for this solicitation. She can be reached via telephone at (619)557-4580 or via email at Brianda.Diaz@sdmts.com Proposers are directed to not contact other SDRBA, County of San Diego or MTS staff, or SDRBA, County of San Diego, or MTS Board members in connection with this RFP. Failure to follow this instruction will result in disqualification of any potential Proposer. SDRBA highly encourages Proposer to include participation of DBEs, minority owned businesses (MBEs), women owned businesses (WBEs), disabled veteran business enterprises (DVBEs), lesbian gay bisexual transgender owned businesses (LGBTs) or small businesses (SB) for any potential subcontracting opportunities on this Contract. This contract is for up to sixteen (16) years, (10-year base with two 3-year options, exercisable at SDRBA's sole discretion, in option year blocks to be determined by SDRBA), beginning July 1, 2024 and ending June 30, 2040 In soliciting proposals under this Request for Proposals, MTS reserves the rights to exclusively: 1) Reject any and all Offers; 2) Reject conditional Offers; 3) Issue a subsequent solicitation; 4) Cancel the entire solicitation; 5) Remedy technical errors in the solicitation process; 6) Appoint evaluation committee members; 7) Reassign evaluation committee members; 8) Seek the assistance of outside technical experts in evaluation of Proposals; 9) Approve or disapprove the use of particular subcontractors; 10) Establish a short list of eligible Proposers after review of Proposals; 11) Negotiate with any, all or none of the Proposers; 12) Solicit best and final offers from all or some of the Proposers; 13) Award contract (s) for all or part of the Specifications or Scope of Work 14) Award a contract to one or more Proposers; 15) Award other than the lowest cost offer; 16) Waive minor informalities and irregularities in Proposals.
The method of Contractor Selection has not been Determined at this time.
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