The City of Seaside, hereinafter (City) is requesting proposals from qualified Building and Safety (Consultant) firms in response to this Request for Qualifications (RFQ) to provide professional services and staff augmentation to support the following: o On-call consulting services for the Building Division; o On-call Building Services related activities ( i.e. counter staffing, permit issuance); o Building and Safety related activities The selected Consultant will be responsible for providing staff augmentation services in various areas of the Building Department. The City of Seaside intends to create an "On Call" list to provide Building and Safety augmentation services. Consultants will be selected based on the responses to this RFQ. The City is seeking to develop a list of qualified "On-Call" Consultants to provide building and safety review support to support processing of various development applications and/or plans or to complete the preparation and processing of environmental documents required for compliance with the California Environmental Quality Act (CEQA) or building and safety related activities.
The list of projects may include, but is not limited to:
Building and Safety Services Related:
o Building and Safety Services in-house staffing for office coverage, residential and commercial plan checks, related to California Building, Residential, Electrical, Plumbing,
Mechanical, Green Building Standards and Energy Codes (including Residential Fire Sprinklers and Disabled Access requirements).
o Residential and commercial building inspections.
o Third party commercial and residential Plan Check for California Building, Residential, Electrical, Plumbing, Mechanical Green Building Standards and Energy Codes (including Residential Fire Sprinklers and Disabled Access requirements).
o Contract Building Inspection Services (combination) short or long-term assignments.
o Certified Access Specialist (CASp) availability.
o Contract Code Enforcement Services
o Senior Combination Building Inspector
o Certified and experienced Permit Technician The selected Consultants will be on an "On-Call", "As Needed" basis for a one (1) year period with an option to extend for one (1) year and a second option to extend for one (1) year, for a total three (3) year term. The ultimate scope of the services and list of deliverables will be determined when such services are requested on a task-by-task/project level basis. A separate fee proposal will be required for each task/project requested including hourly rates and fixed fees. Consultants need not be capable of providing all of the listed services to receive a contract. State clearly the portion of the Scope of Services that the Consultant intends to provide. It is anticipated that during the two (2) year term that the City will award a Task Order to an "On-Call" consultant who has/have best met requested task-by-task/project level qualifications and with whom the City has successfully completed negotiations regarding billing rates and fees. The actual contract amount is not to exceed $1,000,000 (one million dollars) and the amount of work may vary depending on the consultants' qualifications and the amount of work needed by the City. Please direct any questions you may have regarding this RFQ, including any request for the City of Seaside to issue a formal written clarification or correction of a discrepancy or an omission in this RFQ, via email to: Romeo Herrera, Chief Building Official 831-899-6733 rherrera@ci.seaside.ca.us. Any request for a formal written clarification or correction of a discrepancy or an omission in this RFQ must be received by the City of Seaside at least three (3) business days prior to the proposal due date. Any City of Seaside response to such a request will be made in the form of an addendum to this RFQ and will be sent by e-mail to all parties to whom this RFQ has been issued prior to the proposal due date. All addenda shall become part of this RFQ. All correspondence from the City of Seaside for this RFQ will be by either email or regular mail. In order to ensure that all interested Consultants are notified of such clarifications or corrections, please provide your email and contact information to Mr. Herrera at the email address listed above if your firm intends to submit a Proposal. Start of Contract February 28, 2024 The City of Seaside reserves the right to accept or reject any and all proposals. The City of Seaside also reserves the right to waive any informality or irregularity in any Qualifications. Additionally, the City of Seaside may, for any reason, decide not to award an agreement as a result of this RFQ or cancel the RFQ process. The City of Seaside shall not be obligated to respond to any proposal submitted, nor be legally bound in any manner by the submission of the proposal. The City of Seaside will make a recommendation to the City Council regarding the selection of Consultant based upon an evaluation of the proposals. The City of Seaside reserves the right to negotiate project deliverables and associated costs. The method of Contractor Selection has not been Determined at this time.
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