Navajo Nation Judicial Branch is seeking proposals from qualified firms and/or individuals to provideHVAC, air vents and duct services. The contractor shall be able to provide personnel who have been fully trained in all phases of HVAC, air vents and duct systems operation, maintenance, adjustment, and repair. Contractor's personnel should also have familiarity with all types of components including controllers, electrical components, general preventative maintenance, repairs, and new installations of a variety of brands and models. The contractor and staff shall have expertise and experience in HVAC management to include the following but not limited to: Assessments and approvals needed for Judicial Districts and Programs sites: 1. Complete an assessment on the condition of all HVAC units, air vents and ducts consistent with applicable industry code and compliance standards. 2. Upgrade and install HVAC units and the repair/replacement/cleaning of air vents and ducts in accordance with applicable industry code and compliance standards, upon NNJBapproval. 3. Provide a scope of work and estimate any common parts or repairs that may be required during the course of the contract. 4. Ensure a work order is provided by the Navajo Nation Judicial Branch Facility Support Service Coordinator before services are started. 5. All waste, parts and supplies should be properly disposed in accordance with EPA regulations, upon approval of Navajo Nation Judicial Branch. Work: 6. Provide routine preventative HVAC maintenance services including the air vents and duct services. 7. Major and minor repairs on the HVAC, air vents and duct systems. 8. Clean the air vents and duct systems. 9. Provide services when needed. 10. Provide new materials used on all HVAC, air vents and duct systems and shall be free of defects and pass inspection. 11. Provide labor, supplies, parts, and equipment for the HVAC, air vents and duct services. 12. Provide a schedule and detail of each location within the district of what needs repairs and upgrades. 13. Provide a timeline of when work is complete longer than 24 hours, dependent upon the supplies needed for the work. 14. Provide start up and inspections before start of services and after services have been completed. 15. Provide a sticker for HVAC system to verify service date. 16. Routine maintenance and repairs shall be done in accordance with federal and Navajo Nation regulations and codes. 17. Services to be performed and completed in accordance with industry acceptable standards. 18. Ensure work order is signed and returned to the Navajo Nation Judicial Branch Acting Administrative Director of the Courts. 19. Warranty Service: Extended warranty parts and labor (define maximum number of years available). 20. Dispose of all hazardous materials and waste when repairing or changing any HVAC units in accordance with Environmental Protection Agency (EPA) regulations. 21. Must comply with all Federal and Navajo Nation Regulations. Payments 22. Provide labor and parts for all Judicial Districts and Programs facilities. 23. Invoice Navajo Nation Judicial Branch Administrative Office of the Courts under this contract. 24. Understands that additional Judicial Districts and Programs facilities may become operational or closed within the contract period. Contract can be amended to address additional or decrease of Judicial Districts and Programs centers as necessary. 25. Ensure service cost such as labor, travel time, mileage, parts, and supplies are reasonable and are for the work completed for the applicable Navajo Nation Judicial Branch facilities. 26. Each scope of work shall include all applicable taxes associated with each project that include 6% taxes for the Navajo Nation and 7% taxes for TubaCity. 27. Contract is subject to availably of funds. Allservicesshall be coordinated with Navajo Nation Judicial Branch Acting Administrative Director of the Courts at karenfrancis@navajo-nsn.gov or by phone at 928-871-6762. All questions will be directed to Karen Francis at 928-871-7018 email: karenfrancis@navajo-nsn.gov and/or Raquel Chee at 928-871-6762 email: rchee@navajo-nsn.gov. Questions regarding this procurement will be accepted until 5:00 p.m. MDT on January 19, 2024.
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