This is a service / maintenance or supply contract in Charleston, West Virginia. Contact the soliciting agency for additional information.

The Kanawha County Schools Purchasing Department, on behalf of the Maintenance Department, is soliciting bids to establish a contract to provide ISA Certified and TCIA Accredited Arborist for pruning and/or removal of Dead/Hazardous Trees from Central Elementary School, McKinley Middle School, Andrews Heights Elementary School, West Side Middle School, South Charleston Middle School, Horace Mann Middle School, and Shoals Elementary School. These trees are dead or considered hazardous and have been determined to be a safety issue due to their locations. Delivery of a bid after the bid opening date and time will result in bid disqualification. For purposes of this Solicitation, a bid is considered delivered when received by the Kanawha County Schools Purchasing Department : Kanawha County Schools Purchasing Office 3300 Pennsylvania Avenue Charleston, West Virginia 25302-4697 Any bid received by the Purchasing Department staff is considered to be in the possession of the Purchasing Department and will not be returned for any reason. Should a Vendor decide to deliver their bid response by other means than Electronically, the bid delivery address is: Kanawha County Schools Purchasing Office 3300 Pennsylvania Avenue Charleston, West Virginia 25302-4697 All Vendors shall furnish a bid bond in the amount of five percent (5%) of the total amount of the bid protecting the County. The apparent successful Vendor shall provide a performance bond in the amount of 100% of the Contract value. The performance bond must be issued and received by the Purchasing Department prior to Contract award. On construction contracts, the performance bond must be 100% of the Contract value. Questions Due Date: Jan 19th 2024, 4:00 PM EST The apparent successful Vendor shall provide a two (2) year maintenance bond covering the roofing system. The maintenance bond must be issued and delivered to the Purchasing Department prior to Contract award The apparent successful Vendor shall provide a labor/material payment bond in the amount of 100% of the Contract value. The labor/material payment bond must be issued and delivered to the Purchasing Department prior to Contract award. This Contract may be renewed upon the mutual written consent of the County, and the Vendor, with approval of the Purchasing Department. Any request for renewal must be submitted to the Purchasing Department Director thirty (30) days prior to the expiration date of the initial contract term or appropriate renewal term. A Contract renewal shall be in accordance with the terms and conditions of the original contract. Renewal of this Contract is limited to 2 successive one (1) year periods. Automatic renewal of this Contract is prohibited. Those Vendors choosing to submit a bid by sealed envelope rather than using electronically, must ensure their bid is signed and delivered to the Purchasing Department or before the date and time of the bid closing. Vendors may submit questions relating to this Solicitation to the Purchasing Department. Questions must be submitted in writing. All questions must be submitted on or before the date listed within Bonfire in order to be considered. A written response will be published in a Solicitation addendum if a response is possible and appropriate. Non-written discussions, conversations, or questions and answers regarding this Solicitation are preliminary in nature and are non-binding. Question Submission Deadline: January 19, 2024 - 4:00 P.M. Submit Questions through Electronically Any verbal communication between the Vendor and any County personnel is not binding, including that made at the mandatory pre-bid conference. Only information issued in writing and added to the Solicitation by an official written addendum by the Purchasing Department is binding. An attendance sheet provided at the pre-bid meeting shall serve as the official document verifying attendance. The County will not accept any other form of proof or documentation to verify attendance. Any person attending the pre-bid meeting on behalf of a Vendor must list on the attendance sheet his or her name and the name of the Vendor he or she is representing. Additionally, the person attending the pre-bid meeting should include the Vendors E-Mail address and Fax number on the attendance sheet. It is the Vendors responsibility to locate the attendance sheet and provide the required information. Failure to complete the attendance sheet as required may result in disqualification of Vendors bid. All Vendors should arrive prior to the starting time for the pre-bid. Vendors who arrive after the starting time but prior to the end of the pre-bid will be permitted to sign in, but are charged with knowing all matters discussed at the pre-bid. Questions submitted at least five business days prior to a scheduled pre-bid will be discussed at the prebid meeting if possible. Any discussions or answers to questions at the pre-bid meeting are preliminary in nature and are non-binding. Official and binding answers to questions will be published in a written addendum to the Solicitation prior to bid opening. The County may accept or reject any bid in whole, or in part. Vendors signature on its bid signifies acceptance of the terms and conditions contained in the Solicitation and Vendor agrees to be bound by the terms of the Contract, as reflected in the Purchase Order, upon receipt. The Purchasing Department Director reserves the right to cancel this Contract immediately upon written notice to the vendor if the materials or workmanship supplied do not conform to the specifications contained in the Contract. The Director reserves the right to waive minor irregularities in bids or specifications in accordance with West Virginia Department of Education Policy 8200