The City of Mt. Juliet (hereinafter the "City") are seeking proposals from qualified contractors to enter into a contract to perform "debris" clearance, removal and disposal created from the recent tornado. Awarding of Bid The City is soliciting bids for disaster or storm related debris removal service as otherwise described herein. Bids will be evaluated by the City. The City may award the bid to the vendor demonstrating the most complete response and full compliance with the specifications of each item. The City reserve the right to offer an award based on any combination of factors it determines to be in the best interests of the City and their residents. Price may be a factor but will not determine the awarding of the bid. The bid will be awarded to the "best bidder" and not the "low bidder". The City will make the determination of which bidder is the "best bid" and not the vendor considering who is the most responsive, responsible bidder. The City may choose to conduct a pre-award discussion and/or pre-award/contract negotiations with the responsive and responsible Proposer(s) who after evaluation of the criteria is/are determined to best meet the needs of the City. The City reserves the right to negotiate with the successful bidder on options or changes to the bid. The City reserves the right to reject any and all bids. The City will not have a formal bid opening. The proposals will be reviewed and vendors will be notified of the City's decision. A bid tab will be available. The City is committed to ensuring full and equitable participation for all disadvantaged businesses. The City hereby solicit and welcome submittals from those disadvantaged businesses that have an interest in providing goods and/or services listed herein. In addition, the City strongly encourage the inclusion of disadvantaged businesses by nondisadvantaged Contractors who may wish to partner or subcontract portions of this agreement in order to accomplish the successful delivery of goods and/or services. If you are a disadvantaged business and would like additional information, contact Toby Toombs, City of Mt. Juliet Public Works. ttoombs@mtjuliet-tn.gov References The proposing vendor must provide at least 3 credible references that can attest to the quality, performance, and service associated with the vendor and its debris removal business. An agency name, contact person, telephone number, and email address should be provided for each reference. The City reserves the right to contact each reference and take their responses into account in making its decision on the "best bidder". Proposers/bidders must be knowledgeable of all FEMA requirements and have dealt with FEMA in previous disasters. Vendors are required to provide details of at least two (2) major events in which they were involved, including, but not limited to, the size and scope of the event, services provided, examples of dealings with FEMA, and which may include references from government entities involved, and any other information related to the events that is relevant to this solicitation. Vendor Questions Any questions concerning this request for bids should be emailed to Toby Toombs, City of Mt. Juliet Public Works. ttoombs@mtjuliet-tn.gov or call 615-754-9922.
The City will not be responsible for any costs incurred by the vendor in preparing or submitting its response. All materials and documents submitted in the response shall become the property of the City and will not be returned. Failure to provide adequate information to enable the City to evaluate the bidder, or proposed services, will be considered failure to meet bid requirements and may result in the elimination of the bidder's response. Each service listed must be priced individually. Failure on the part of a vendor to honor a bid which they have submitted will be considered breach of contract and may result in said vendor being deemed ineligible to bid on future purchases and disqualified from any successful award on this bid. Vendors are encouraged to double check bid pricing to make sure it is accurate. Bids must be sealed in an envelope or package, marked "Disaster Debris Removal Bid".
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