The OC Fair & Event Center is soliciting bid proposals for Event Cleaning Services (Parking Lot Sweeping, Waste Collection and Pressure Washing.) Pre Bid Conference (N/A) The Board of Directors of the 32nd District Agricultural Association, in releasing this IFB, intends to award a contract for the Event Cleaning Services - Parking Lot Sweeping, Waste Collection & Pressure Washing for the OC Fair & Event Center from April 1, 2024 through March 31, 2026, with three (3) one (1)-year options. The agreement options are to be exercised independently and at the sole discretion of the District. Certification of satisfactory performance is required. Bidders are urged to read the documents thoroughly, as the District shall not be responsible for errors and omissions on the part of the bidder. Careful review of final submittal is highly recommended, as reviewers will not make interpretations or correct detected errors in calculations. Each Bidder's financial proposal is evaluated and based on low cost, Small Business preference and DVBE incentive will be given where applicable (see Part II, Items G and H). If the contract is awarded, it shall be granted to the qualified responsible Bidder who proposed the lowest cost. Prior to the Board awarding a contract, the District shall post a "Notice of Proposed Award" on the OC Fair website for five (5) working days. In addition, an email containing a link to the notice will be emailed to each Bidder. A contract award is not final until: 1. The time for posting notice of award has expired; 2. Protests filed, if any, have been withdrawn or rejected by the Department of General Services and/or 3. The Board of the 32nd District Agricultural Association approves the award. The District reserves the right to reject all proposals, to select without any discussion or interviews, to request additional information, and to negotiate any minor details, terms or conditions. *Questions due via email - 5:00 p.m. Answers sent to all bidders via email Tuesday, February 13, 2024 Post/mail "Notice of Proposed Award " Wednesday, February 21, 2024 All IFB related questions are to be submitted in writing and emailed to IFB@ocfair.com by the date and time specified above. All questions and answers will be distributed to all Bidders by the date specified above. No IFB related questions will be answered after questions are due. It is the policy of the District not to solicit proposals unless there is a bona fide intention to award a contract. However, the District may, at its sole and absolute discretion, reject any or all proposals; re-advertise this IFB; postpone or cancel, at any time, this IFB process, or waive any irregularities in this IFB. The decision as to who shall receive a contract award, or whether or not an award shall ever be made as a result of this IFB, shall be at the sole and absolute discretion of the District.
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