This is a service / maintenance or supply contract in Bandon, Oregon. Contact the soliciting agency for additional information.

The City of Bandon (City) is seeking proposals from qualified firms (Contractor) for Landscape Maintenance Services for the following areas: CITY HALL CHAMBER OF COMMERCE FIRE MEMORIAL OLD TOWN PEDWAY, ALABAMA STREET & 2ND STREET PARKING LOTS BANDON WELCOME SIGNS (North at Highway 42S & 101 and South at Seabird Drive) 11th STREET TIRANGLES (On the East and West ends of City Park) BANDON PUBLIC LIBRARY THE BARN & COMMUNITY CENTER The City's review of proposals is scheduled to be completed by Tuesday, February 27, 2024. The City will award the contract to the proposer who will best serve the City's interests, taking into account pricing and other considerations, including, without limitation, experience, expertise, and contractor responsibility. The City reserves the right to accept or reject all proposals, and to waive minor informalities and errors in such proposals, each in accordance with Oregon law. The City may also request additional information it deems reasonably necessary to allow the City to evaluate and select the most qualified Proposer to perform the services described in this RFP. Proposers responding to this solicitation do so at their own expense. The City is not responsible for any expenses associated with the preparation of proposals. The contract period is for two (2) years, April 1, 2024, through March 31, 2026, with the option to extend an additional three (3) years in one (1) year increments. Proposals will be evaluated by the listed criteria below. Proposals should be organized and include the following information: Cover letter (must be signed by an authorized business member); Capability and experience to perform all the listed services; Key personnel's professional background and qualifications. Define their roles and extent of participation for the proposed services; A minimum of two professional/commercial references; and A detailed description of services provided and the associated cost. The City would prefer a monthly or annual flat fee for all services. Please provide your current prices and the unit of measurement, whether by hour, area, or other basis, for any additional work that may be needed. You may attach a rate or cost sheet. The services and responsibilities set forth in the RFP, together with any other documents required herein, shall be included in the contract executed by the successful Proposer. Any open terms in the contract will be completed based upon City negotiation and Awardee's proposal. Submittal of a proposal indicates a Proposer's intent to execute the contract and be bound thereby. SCOPE OF WORK The City of Bandon ("City") intends to select qualified contractors to perform Landscape Maintenance Services for the City. The work includes City-owned property and therefore must always be maintained to the highest quality standard. Contractor shall provide the labor, equipment, and supplies necessary to perform the specified landscape maintenance services. The City is seeking contractors who can perform the following tasks: Mowing - All lawns are mowed 2-3 times per month from February to June and 1-2 times per month July to January, to a height of 2"-3". Lawns under 2,500 sq ft with walk-behind movers. Lawns over 2,500 sq ft with zero-turn riding mowers. Weed-eating and edging - Both will be done every time mowing occurs. Weeding, trimming and deadheading flowers - Monthly/weekly site visits will maintain most areas; however, hedge-trimming and topiary work will occur on a quarterly basis with all debris removed from site. Crews will routinely hand weed highly visible areas and deadhead flowers weekly in seasonal flower displays and flower containers. Herbicide and fertilizers - All lawn and shrub fertilizers should be organic and applied 3 times annually. Herbicides will only be used in large, overgrown, or less public areas to gain control of invasive weeds. Sprayed areas will be posted prior to application. Irrigation - Turn on and test all irrigation systems in May and winterize and turn off all systems in October. Perform minor irrigation repair and adjustments as needed. CITY HALL: Lawn maintenance including mowing, weed-eating and edging of lawns, curbs and sidewalks. Labor and materials for minor irrigation repair and adjustments. Lawn and shrub fertilizer applied 3 times annually and herbicides as needed. Hand weeding, hedge trimming and deadheading of flowers. Skilled trimming of lighthouse topiary and ornamental trees. Irrigation system tested and turned on in May, turned off and winterized in October. The contractor will have access to City utility truck six times annually for topiary hedge trimming and any other storm damage or repair. Plant and maintain 6 large flower display containers built near existing light poles with irrigation from Memorial Day to Cranberry Festival. The site is to be visited weekly, year-round, and more frequently in summer months as needed, and prior to major local holidays. CHAMBER OF COMMERCE BUILDING: Lawn maintenance including all mowing, weed-eating and edging of lawns. Labor and materials for minor irrigation repair and adjustments. Lawn and shrub fertilizer 3 times annually, herbicides as needed. Hand weeding, hedge trimming and deadheading of flowers, and litter removal. Irrigation system tested and turned on in May, turned off and winterized in October. The site is to be visited weekly, year-round. FIRE MEMORIAL: Lawn maintenance including all mowing, weed-eating and edging of lawns. Labor and materials for minor irrigation repair and adjustments. Lawn and shrub fertilizer 3 times annually, herbicides as needed. Hand weeding, hedge trimming and deadheading of flowers, and litter removal. Irrigation system tested and turned on in May, turned off and winterized in October. The site is to be visited weekly, year-round. BANDON PUBLIC LIBRARY: Labor and materials for minor irrigation repair and adjustments. Irrigation system tested and turned on in May, turned off and winterized in October. Shrub fertilizer and herbicides as needed. Hand weeding, hedge trimming, deadheading of flowers, installation of seasonal flower displays and litter removal in all beds by building and in parking areas. These sites are to be visited weekly, year-round. Mowing behind building done by Public Works in February, May, July, and September. THE BARN & COMMUNITY CENTER: Labor and materials for minor irrigation repair and adjustments. Irrigation system tested and turned on in May, turned off and winterized in October. Shrub fertilizer and herbicides as needed. Hand weeding, hedge trimming, deadheading of flowers, installation of seasonal flower displays and litter removal in all beds by building and in parking areas. These sites are to be visited weekly, year-round. Mowing behind building done by Public Works in February, May, July, and September. OLD TOWN PEDWAY, ALABAMA STREET & 2nd STREET PARKING LOTS: Labor and materials for minor irrigation repair and adjustments. Irrigation system tested and turned on in May, turned off and winterized in October. Shrub fertilizer and herbicides as needed. Hand weeding, hedge trimming, deadheading of flowers, installation of seasonal flower displays and litter removal. These sites are to be visited weekly, year-round, and more frequently in summer months as needed, and prior to major local holidays. BANDON WELCOME SIGNS: Labor and materials for minor irrigation repair and adjustments. Irrigation system tested and turned on in May, turned off and winterized in October. Shrub fertilizer and herbicides as needed. Hand weeding, hedge trimming, deadheading of flowers, installation of seasonal flower displays and litter removal. These sites are to be visited weekly, year-round, and more frequently in summer months as needed, and prior to major local holidays. 11th STREET TRIANGLES: Labor and materials for minor irrigation repair and adjustments. Irrigation system tested and turned on in May, turned off and winterized in October. Shrub fertilizer and herbicides as needed. Hand weeding, hedge trimming, deadheading of flowers, installation of seasonal flower displays and litter removal. These sites are to be visited weekly, year-round, and more frequently in summer months as needed, and prior to major local holidays. SAFETY The Contractor agrees to perform all work outlined in this agreement in such a manner as to meet all accepted standards for safe practices during maintenance operations, and further agrees to accept sole responsibility for complying with all local, county, state, federal or other legal requirements including, but not limited to, full compliance of the terms of the applicable O.H.S.A. Regulations as to protect all persons, including the Contractor's employees, agents of the City, vendors, members of the public, or others from foreseeable injury or damage to their property. CONTRACTOR QUALIFICATIONS Contractor will be bonded and insured; Provide a minimum of two (2) professional/commercial references; Ensure all personnel are legally allowed to work within the United States; and Be responsible for ensuring that proper Personal Protective Equipment (PPE) is always used - both by themselves and their employees. Please submit any questions regarding this RFP to the Public Works Department at: drussell@cityofbandon.org. Questions and responses will be available on the City's website on or by Monday, February 12, 2024