This is a service / maintenance or supply contract in Mobile, Alabama. Contact the soliciting agency for additional information.

Include the furnishing of all labor, materials, tools, equipment supplies, and additional plants, necessary for a plant technician(s) to perform work as defined in this Scope of Work, including but not limited to the following tasks: Water: All plant material shall be watered according to conditions found upon each weekly visit. Many variables shall determine the amount of water used, including but not limited to, weather, lighting, and HVAC usage. Clean: All plants shall be cleaned during each weekly visit, with dead leaves, broken branches, dust removed. As needed, the service provider shall supply a specially formulated plant polish to further enhance the general appearance of the plants and trees. Trim & Prune: Trim and/or prune and rotate plants or plant arrangements regularly to keep them uniform in shape and maintain a generally healthy appearance. The task may require rotation between locations at the work site to ensure plants can thrive. Mulch: In most cases, service provider shall use ground cover plantings to cover soil, retain moisture, and provide temperature control. When this is not practical, service provider shall use a fire retardant Spanish Moss to enhance the overall appearance of the plant or plant arrangement. Pest Control: During each weekly visit, all plants and trees shall be inspected for potential plant pests. When found, service provider shall apply an environmentally friendly product to promptly eradicate such pest. If ineffective in a timely basis, the affected plant(s) shall be promptly removed and replaced at no additional charge to the City of Mobile. Soil Conditioning: Soils are to be monitored for pH levels, trace elements, fertilizer, etc. Although soil nutrients shall vary depending on the time of year, lighting, and type of plant, the service provider shall monitor soil health and adjust as needed to ensure plants can thrive. Guarantee: Service provider shall provide a plant guarantee on all plant material, soils, and products used during the contracted term. All plants shall be guaranteed to be healthy in appearance and replaced in a timely manner at no additional charge to the City of Mobile should it begin to show evidence of decay, sickness, or other issues. Stolen and vandalized plants shall be the exception to the guarantee herein and shall be pre-priced and pre-approved prior to replacement, upon proper documentation and notification to a site supervisor of the theft or incurred damage. Specific Requirements: 1) Due to the nature of the Mobile, Alabama Cruise Terminal, the specialized needs of Carnival Cruise Lines (CCL), and the current ship, M/V Spirit, all work must be coordinated with and through the Cruise Terminal Director. Before performing any work, the Service Contractor shall coordinate the time, key access and other conditions for cleaning with the Cruise Terminal Director. 2) Scheduling: Daily times to be determined. Days for cleaning scheduled from the beginning of the Agreement through the end of the Agreement are based on Carnival Cruise Lines' schedule and NOT created by the Cruise Terminal or the Building Services Department of the City of Mobile. At present, Carnival has tentative cruise schedules through 2026, however the schedule is subject to change at a moment's notice. Pre-Quote Meeting: There will be NO Pre-Quote meeting for this project . All Requests for Information (RFI's) shall be submitted in writing to the Project Manager can be contacted at chad.holm@cityofmobile.org. All Requests for Information (RFI's) shall be submitted in writing to the Project Manager no later than 2:00 PM, three (3) business days prior to the Quote submittal date. Responses shall be in the form of a written Addendum issued to all Contractors which shall be posted on the City of Mobile website on the Bid Page. Receipt of all addenda shall be acknowledged by the contractor on the Quote form. Failure to acknowledge Addenda may result in disqualification of the Quote. Contractors may use on-site utilities and facilities, such as power, water, staff restrooms and designated parking areas as pre-arranged with the Project Manager or the Project Manager's representative. Lock and secure vehicles and tools while working at the facility. Contractor shall have access to the work site(s), as approved by the Owner, between 8:00am - 3:00pm Monday through Friday. Limit use of premises to allow for Owner access and use of each facility. The facilities will remain in use during the contract period, the area must be clear of tools, debris and materials at all times to ensure the safety of the staff and general public. Debris shall be removed and disposed of daily. No temporary storage will be available for this location. Obey all City and Facility regulations. The Contractor shall deliver the work complete no later than September 30, 2024 during the initial term of the service agreement (pro-rated 1st year term). Term 2 shall run from October 2024 to September 2025. Term 3 shall run from October 2025 to September 2026. A. In order to coordinate the Contractor's work schedule with the Owner, within five (5) calendar days of the Quote opening, the Apparent Low Quoter shall meet with the Owner to discuss scope and Owner scheduling and priorities. The Apparent Low Quoter shall then provide a proposed schedule within five (5) calendar days of the initial meeting for Owner review and approval. B. Weekly Site visits shall be the ONLY permissible frequency for providing services defined the scope of work. Once the schedule has been approved by the Project Manager, the schedule shall be followed except in the case of building closures due to City holidays and black-out days, which includes Cruise Terminal arrival and departure dates. C. A copy of the Cruise Terminal Cruise Schedule and the City of Mobile Holiday Schedule have been attached to aid service providers in the development of their proposed schedule. A. No Quote may be modified, withdrawn, or canceled for a period of sixty (60) calendar days after the time designated for receipt of Quotes. B. The City of Mobile will have sixty (60) days from the Quote opening date to award contract. A City of Mobile Business License is required and must be current at contract execution and throughout duration of contract. Liquidated Damages: A time charge equal to two hundred fifty dollars ($250.00) per calendar day will be made against the Contractor for the entire period that any part of the Work remains uncompleted, the amount of which shall be deducted by the Owner, and shall be retained by the Owner out of monies otherwise due the Contractor in the final payment, not as a penalty, but as liquidated damages sustained. Contact the Project Manager, Chad Holm, at the City of Mobile, Building Services Department at 251-422-3312 (mobile) or via e-mail at chad.holm@cityofmobile.org for further clarification regarding this Request for Quotes.