Renovation of a mixed-use development in Salisbury, North Carolina. Conceptual plans call for the renovation of a medical facility.

Updated 01/06/2020 1 This notice is for market research purposes only and is not a request for proposals. The Government is not obligated to issue a solicitation as a result of this notice. No other information is available until issuance of the solicitation. No bidders list is maintained. All interested vendors should register on this website. It is the offerors responsibility to check the web site periodically for any amendments/notices to the solicitation. Prospective contractors must be registered in the System for Award Management (SAM) database in order to obtain access in FedBizOpps. SAM, SBA small business certification and Vetbiz registration must be current and active to be eligible for contract award. Contractors please note: Online Representations and Certifications Applications (ORCA) apply to this solicitation. With ORCA; you now have the availability to enter and maintain your reps and certs with your proposal. Any questions regarding this announcement and all future announcements regarding this project must be emailed to sean.cosby@va.gov. NO TELEPHONE REQUEST FOR BIDDING MATERIAL WILL BE ACCEPTED. Services Provide Professional Architect/Engineer (A/E) and healthcare planning services to include but not limited to: Site investigation architectural and structural. Prior request for notice to inspect must be coordinated and scheduled for times and dates. Contract drawings and specifications for construction. Cost Estimates that include attention to phasing and ICRA as well as all other items associated with design. Construction period services - review of submissions, provide recommendations and estimates regarding contractor change proposals, 20 visit site per VA's request and add to drawings as-built conditions from contractor's record drawings; A/E will respond within a twenty-four (24) hour period when requested. Provide File Transfer system for use throughout duration of project. Site must be in place within 30 days of contract award. Site must remain open until final construction contract is complete. This site is intended for AE, VA, and contractor use. Site must be compatible to transfer large files of types of AutoCAD (LATEST), all Microsoft Office (latest) programs (Word, Excel, Project), and pdf files. Site must meet VA OIT rules when transferring the files which will provide encryption during the transfer. Note: Due to requirements of certain construction submittals (i.e. finishes, profiles, shop drawings, etc.), these must be delivered to COR. Any hand delivered submittals must also have a backup copy of the cover sheet on A/E FT Site. A/E FT site must be secure (password protected), user friendly for uploading and downloading of files, and organized for easy file retrieval by the VA COR, Contracting Officer (CO), and contractors. Site must be organized with folders indicating each level of submission as outlined in this scope of work and corresponding required files. Must also submit hard copies to the VA for Design Review Drawings, Specifications, and Construction Documents. Comply with VA Design Guides, FGI Guidelines, ISO codes, and applicable codes as outlined in the VA Design Guides (most recent versions of all the codes) Infection Control Risk Assessment: The AE shall work with the VA Infection Prevention and Control staff to determine required infection risk assessment levels and shall incorporate VA IPC recommendations into project ICRA drawings. Project scheduling and phasing. Phasing drawings shall also have provisions for safety and fire protection measures to be taken during construction. These measures are to be fully developed through coordination with VA Safety Department. Project Scope General: This project will consist of the repair of all masonry deficiencies to include all exterior brickwork, retaining walls, along with foundation footing evaluation and recommended mitigation. Develop and update previous designed drawings, previous working drawings, update signed and sealed bid documents, and both working and bid specifications to provide a thorough work plan for construction. The area of work is ever building on the Salisbury campus. The project will include the review of previous design drawings and any redesign of the structure required to update the project files for construction. Specifics: The project is to repair and rectify any engineering deficiencies on the campus of Salisbury VAMC. This project will review site conditions and provide corrective actions engineered solutions. Prior as-built drawings will be provided for update and review. Incorporate proper specifications and drawings for one complete project submission. Update any and all applicable codes, layouts, and design. All design will be done according to VA specifications, Design guides, Infection Control guidelines and all applicable codes. The design will be structured so as to require minimum interruption of space function during construction. All work shall meet NFPA / Life Safety Code and comply with all applicable building codes. This will include all Architectural and Structural engineering associated with this project. Provide VA Form 10-6298 AE Fee Proposal for this solicitation. Facility design must meet VA TIL requirements first and foremost, followed by requirements laid out in the most recent edition of the FGI guidelines and NFPA. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. A thorough as-built shall be conducted of the existing site conditions to complete a full detailed set of documents. Assess the intent and scope of this project and work with the Medical Center staff to develop a final design and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Salisbury Engineering/Facilities Management Service, Safety and Contracting Officer comments into the final design package. Field verification of existing space and existing utilities servicing the affected space that would be impacted by work. Structural Evaluation and design modifications to the existing Bldg. envelopes, retainage walls, and structural footing systems servicing all campus buildings. Engineers shall perform full site survey of all buildings to document existing conditions and their locations. Architectural evaluation and design modifications for all bldg. associated with the work as required to accommodate changes necessary for the scope of work. Expected: correcting openings that have been improperly closed in, correcting water run-off area around bldgs., possibly creating access to foundation footings for corrective action based on the Structural Engineer s findings. Also required by architect: provisions for detailed phasing drawings and ICRA planning for each phase. Anticipate separate phases high campus impact. Note that ICRA planning will be require if work impacts the internal space of a building to preform corrective action. That plan could include, but not limited to; topping off existing walls where walls around each phase do not go to deck, temporary dust containment, and air purification with a negative pressure. The architect shall identify those spaces where ICRA is required on the construction drawings, as well as document that the contractor is responsible for 1 hour rated full height walls around each construction phase. Project completion of construction documents, including final design, contract drawings, specifications, and cost estimate is to be 120 calendar days from contract award. Project must remain within the approved project scope, time frame, and construction budget between $5,000,000.00 and $10,000,000.00 or the project will be canceled and require re-submittal and competition process. Planning must include in the project a total of 20% of deductive bid alternate that will need to be identified and incorporated as part of the bidding documents. Recommend bid alternatives as necessary to meet the budget limitations if the project becomes over budget. Note: the AE shall be fully responsible for providing a complete and functional design to the VA within noted budget limitations. Bid alternates will be required to the amount of 20% of the project budget, but bid alternates are not to be used to bring the overall scope within budget. The base bid shall be in budget and bid deduct alternates shall be supplied to the VA to reduce the budget by 20% from the base bid (max budget) price. Construction will be addressed in phases to allow operations to continue during construction to the extent possible. Phasing will be incorporated as part of the schematic design options presented during the SD submission, due to the high probable cost of the phasing and its impact upon final system design option selections. Phasing must work within budget and allow the VA to continue operations at minimal interference. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary. Provide expeditious engineering responses to all design/conflict questions encountered during the construction term. Provide construction period services to review all shop drawings and submittals prior to sending to the VA for final approval. Provide construction period site visits to review progress of construction activities and milestones during construction. Provide final Record Drawings (pdf and AutoCAD) which will be developed based on construction period site visits, RFI s, submittal responses, and As-Built drawings from the contractor within 30 calendar days after completion of construction. All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at http://www.cfm.va.gov/TIL/ Referenced Drawings All designs shall verify and coordinate the referenced drawings in aspects facility as-builts. Drawings are noted below: Campus map drawing All bldg. structural drawings (upon award) Site Investigation EXPECTATION: A/E will make site visits as necessary to survey existing conditions. Make site visits as required to determine existing as-built conditions affecting this project. Note: Information including drawings and other documentation provided to the A/E is used as reference only. The AE is expected to perform their own site survey to field verify accuracy of existing drawings and to locate any additional utilities / obstructions in a given area to provide quality new project drawings. All additional references and specifications are available in VHA s Technical Information Library at address http://www.cfm.va.gov/TIL/. Electronic AutoCAD background drawings will be provided by the VA upon request. A/E shall field verify every aspect that relates to the project. The A/E shall field verify all dimensions and utility impedance of contract work. AE shall take precautions during field surveys to comply with all ICRA requirements. Coordinate site visits with the COR as determined after award. Drawings produced by the AE shall account for obstructions in the path of new work, relocation of existing utilities as required to accommodate new work, relocation of existing utilities if the architecture team deems it necessary to relocate an existing chase or shaft, and architectural accommodates as required for new / existing work (ie access panels for new and existing work shall be covered under specification noted as needed . If work is required above a hard / drywall ceiling, architectural drawings shall reflect the need to remove and replace the existing ceiling unless the ceiling in question is a walkable plaster ceiling and include requirements for associated ICRA.). The A/E shall arrange for and oversee the performance of topographic surveys, test borings, test pits, soil tests, subsurface exploration and other such investigations as he/she determines are required for the proper design of the project. Design Review Schedule EXPECTATION: Submit review package so they are received on the noted day. SUBMISSIONS: Submit review packages so they are received on the noted day (work days after NTP) or earlier: Initial PDT(NTP) Meeting 0 days Design Development Documents (15%) 15 days (PDT Meeting) 20 days Design Development Documents (65%) 36 days (PDT Meeting) 50 days Design Development Documents (95%) 80 days (PDT Meeting) 94 days Design Development Documents 100%) 101 days (PDT Meeting) 108 days Final Construction Bid Documents 115 days (PDT Meeting) 120 days (3 Sets of Drawings and Specifications) Note: The issue of the Notice to Proceed (NTP) may be combined with the first Project Design Team (PDT) Meeting. A/E will be required to attend and take minutes of each PDT meeting. Minutes will be submitted electronically via e-mail to the COR and Contracting Officer within three calendar days of each meeting. The following parameters shall be used for performing the analysis: 20 year life-cycle period for system comparisons Use Public domain programs such as TRACE, E-CUBE, Carrier E20-II, etc. 7% Discount Factor Neither include taxes, nor insurance while computing cost. Renewable Energy Resources: N/A Design Requirements / Submissions EXPECTATIONS: Submit complete review package in accordance with the following requirements and guidelines outlined in https://www.cfm.va.gov/til/aeDesSubReq.asp Volume C Document Please pay specific attention to the schematic, design and construction submission requirements. Deliver all design packages electronically and hardcopies to the Project Manager on the established dates to allow the VA Project Development Teams to meet as scheduled. A transmittal letter is required to go to the Contracting Officer on the same day as delivery. Include all information as follows and as outlined in the attachments for each submission. Information required for each submittal is outlined in Program Guide PG-18-15 Volume C. The manual is at the following address: https://www.cfm.va.gov/til/aeDesSubReq.asp Design Development 15%: See Attachment - A, 15% Submission Requirements Requirements for the 15% Design Development Documents Submission. Provide spreadsheet of design team questions and answers up to this submission. Provide spreadsheet of site visits completed and areas investigated. Define the design elements based on the selected option and submit all information required by the PG-18-15 (Design Development). Provide drawing list and started dwgs packet (basic bldg. layout). Provide spec book TOC. Design Development 65%: See Attachment - A, 65% Submission Requirements Requirements for the 65% Design Development Documents Submission. Address all comments from the Schematic 15% Submission review. Provide spreadsheet of VA review comments and their completion status. Define the design elements based on the selected option and submit all information required by the PG-18-15 (Design Development). Identify Working Drawings scope within the construction budget. Identify all design calculations. Develop plans and marked up specifications to meet all applicable federal and state codes/requirements, including but not limited to OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code. Identify all design calculations. Identify all existing utilities and utilities moves for impedance of contract work. Identify all potential bid deduct alternatives. Identify phasing requirements for construction and their implications to the VA. Construction of project to be performed in a manner that makes phasing to be a minimal impact to the VA. Provide a preliminary cost estimate of proposed construction. Construction Documents 95%: See Attachment - B, 95% Submission Requirements Requirements for the 95% Design Development Documents Submission. Address all comments from the 65% review. Provide spreadsheet of VA review comments and their completion status. Provide spreadsheet response to VA Fire review comments and their completion status. Provide Design finishes, required submittals. Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process. Revise and update cost estimate. Preparation of project scope for CBD/ negotiated advertisement and account for any bid deduct alternatives developed in the 65% design submission Finalize all design calculations. Finalize all potential bid deduct alternatives. Finalize all phasing requirements for construction. Address all comments from the VISN Safety & Fire Protection Review Finalize an Activation List determined during design Construction Documents 100%: See Attachment - C, 100% Submission Requirements Requirements for the 100% Design Development Documents Submission. Address all comments from the 95% review. Provide spreadsheet of VA review comments and their completion status. Provide spreadsheet response to VA Fire review comments and their completion status. Finalize cost estimate. Final Construction Documents Submission (CD): See Attachment D Provide spreadsheet of VA review comments and their completion status. Provide spreadsheet response to VA Fire review comments and their completion status. Submit a complete document of all contract requirements for approval signatures. Continue to update and submit until approved. As-Built Drawings: See Attachment E Submit a complete document of all as-built drawings for VA review and approval. Continue to update and submit until approved. Update the record drawings for both campuses, associated floors to include all renovations for this project. Final submitted record drawings should be incorporated into most current floor plan submitted by VA at close of documents. Construction Period Services Expectations: Respond to submittals requests in fifteen (15) work days. Provide services: Assist the VA to determine whether the contractor or subcontractor meets qualification requirements, support by written recommendations of any problems or litigation encountered in past based on first-hand knowledge. The AE shall call into bi-weekly construction meetings with the VA. Review all submissions and provide recommendations to the VA within fifteen (10) workdays or (5) calendar days upon request. Review and provide replies to contractor generated RFIs when required by the project manager within (5) work days. Review and provide recommendations to contractor generated RFPs and cost estimates within ten (10) work days. Make ten (10) site visits at a minimum on requests of the VA and prepare written reports to include agreed upon changed in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA. Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.) Prepare as-built drawings on original set with A/E s stamp, based on record drawings that the contractor kept during construction and with correspondence performed during construction. Transpose contractor s as-builts to AutoCAD 2013 file type and provide a set of updated as-builts and specifications on CD and on A/E FTP site within 30 days to the COR. These should be posted on A/E FTP site for VA retrieval. Attachment A Design Development 15% Submission Requirements Deliver the following (labeled with 65% submission) and include this attachment as a checklist with your submission: (In addition, all submissions to be uploaded to the AE FTP site on the same day.) 1 copy of a narrative report forwarding the design developed 15% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager. 1 set of all drawings required by project produced on Auto CAD(LATEST). Provide 1 half size set of working drawings. Show basic bldg. layout to be in project. All drawings shall be 1/8 scale. 1 copy of custom unedited VA Master Specifications of sections to be used for this project. . 1 copy of drawings in AutoCAD (LATEST) and in PDF and specifications in Microsoft Word 2010 on AE FTP Site Provide 1 CD of entire submittal package with delivery of hard copy design layouts and documents. Attachment B Design Development 65% Submission Requirements Deliver the following (labeled with 65% submission) and include this attachment as a checklist with your submission: (In addition, all submissions to be uploaded to the AE FTP site on the same day.) 2 copies of a narrative report forwarding the design developed 15% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager and any design calculations or analysis. 2 sets of all drawings updating all previous comments required by project produced on Auto CAD(LATEST). Provide 1 full size set and 1 half size set of working drawings. All drawings shall be 1/8 scale. 2 copies of updated itemized cost estimate by spec section or trade (labor, material, and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA. 2 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. 1 copy of drawings in AutoCAD (LATEST) and in PDF and specifications in Microsoft Word 2010 on A/E FTP Site Provide 1 CDs of entire submittal package with delivery of hard copy design layouts and documents. Attachment C Design Development 95% Submission Requirements Deliver the following (labeled with 95% submission) and include this attachment as a checklist with your submission: 2 copies of a narrative report forwarding the design develop 65% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager and any design calculations or analysis. 2 sets of all drawings updating all previous comments required by project produced on Auto CAD (LATEST) software. Provide 1 full size sets and 1 half size set of working drawings. 2 copies of updated itemized cost estimate by spec section or trade (labor, material and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA. 2 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. 1 copy of drawings in AutoCAD (LATEST) and in PDF and specifications in Microsoft Word 2010 on AE FTP Site. All CAD drawings are to be bound files with the engineering / architect stamps removed. Provide 1 CDs of entire submittal package with delivery of hard copy design layouts and documents. Attachment D Design Development 100% Submission Requirements Deliver the following (labeled with 100% submission) and include this attachment as a checklist with your submission: 1 copy of a narrative report forwarding the design develop 95% submission addressing items listed in the design requirements and any additional A/E recommendations made available via AE FTP site. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager and any design calculations or analysis. 1 set of all drawings updating all previous comments required by project produced on Auto CAD (LATEST) software made available via AE FTP site. 1 copy of updated itemized cost estimate by spec section or trade (labor, material and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA made available via AE FTP site. 1 copy of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review made available via AE FTP site. 1 additional copy each of the custom edited VA Master Specifications and 100% drawings as specified above is to be made available via AE FTP site. 1 copy of drawings in AutoCAD (LATEST), PDF format, and specifications in Microsoft Word 2010 on (CD) and made available on AE FTP Site. All CAD drawings are to be bound files with the engineering / architect stamps removed. Provide 1 CDs of entire submittal package with delivery of hard copy design layouts and documents. Attachment E Contract Document Submission Requirements Expectation: Submit complete bid document for final review prior to solicitation. Continue to submit until all changes are incorporated by the A/E for final signature prior to solicitation. Upon approval duplicate copies as required. Deliver the following (labeled with Contract Documents Submission) and include this attachment as a checklist with your submission: 1 sets of all drawings updating all previous comments required by project, produced on Auto CAD(LATEST) software for final VA review. If approved final sets to be submitted with signed off cover sheet. 1 copy of the Cover Sheet (AutoCAD) for final VA signatures. VA will return the signed Cover Sheet (CS) to AE. AE will scan CS post to AE FTP Site Upon signature approval, provide and deliver to COR (1) full size sets of final Contract Documents (complete with VA signed Cover Sheet). Provide and deliver to COR (1) A 1/2 size sets of final drawings. 1 copies of final project specification (one bound) prepared in Microsoft Word 2010 software. Include a master submittal list in the specifications. Provide 1 CDs of entire submittal package with delivery of hard copy design layouts and documents. Posted to AE FTP All drawings in AutoCAD (LATEST) and in PDF file. All CAD drawings are to be bound files with the engineering / architect stamps removed. All specifications in Microsoft Word Submittal Spreadsheet via Excel spreadsheet identifying all the submittals required to be submitted by the Contractor for review. The list shall be organized by division and specification. Final copy of itemized cost estimate by spec section or trade (labor, material and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA. Attachment F As-Builts Requirements 1 set complete set in Auto Cad(latest), uploaded to A/E s FTP site. Set to include all final marks from contractor site set and Architect. All CAD drawings are to be bound files with the engineering / architect stamps removed. 2 copies of complete set (1 full size, 1 half size) prepared in Auto Cad(latest). Standards/Codes/Requirements/Regulations Meet all applicable and current federal and state codes/requirements, i.e.: OSHA Occupational Safety and Health Administration EPA Environmental Protection Agency NFPA 101 Life Safety Code TJC The Joint Commission AHERA Asbestos Hazard Emergency Response Act NESHAPS National Emission Standards for Hazardous Air Pollutants NFPA Applicable codes published by the National Fire Protection Association ASTM ASTM International (formerly the American Society for Testing and Materials UFAS Uniform Federal Accessibility Standards Design using the following VA publications http://www.cfm.va.gov/TIL PG-18-1 Master Construction Specifications PG-18-3 Design and Construction Procedures PG-18-4 Standard Details andA CAD Standards H-18-8 Seismic Design Handbook PG-18-10 Design Manuals (by discipline) PG-18-12 Design Guides (graphical, by function) PG-18-15 Minimum Requirements for A/E Submissions PG-18-17 Environmental Compliance Manual H-7545 VA Cultural Resource Management VA Handbook 0730/1 Security and Law Enforcement VHA DIRECTIVE 2011-036 Design using the following VA publications are available on the internet address http://www.cfm.va.gov/TIL (End of Scope) The Method of Contractor Selection has not been determined at this Time. *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document.