BIDDERS' WALK-THROUGH
Notification of Intent to Participate in Bidders' Walk-Through
Bidders and/or their representative(s) planning to attend the bidders' walk-through held on institution
grounds must provide their driver's license or DMV identification card number, date of birth, and complete
name to secure a Gate Clearance for admittance. Please contact the individual indicated in the WalkThrough Information and Schedule, Attachment 1 by the date indicated in the Projected Timetable of this
IFB to arrange for your participation in the bidders' walk-through.
Any interested bidder or bidder's representative who requires reasonable accommodation to participate
in the bidders' walk-through must contact the contract analyst identified in this package two (2) weeks
before the scheduled bidders' walk-through to identify what reasonable accommodation(s) is required.
At the time of attendance at the bidders' walk-through, bidders and/or their representatives will be
required to bring their driver's license or state DMV identification card to be admitted onto institution
grounds.
NOTE: Bidders and/or their representatives will not be admitted onto institution grounds unless
professionally and appropriately dressed in clothing distinct from that worn by inmates at the institution.
Specifically, blue denim pants and blue chambray shirts, orange/red/yellow/white/chartreuse clothing
and/or yellow rainwear shall not be worn onto institution grounds. Contractors should contact the
institution regarding clothing restrictions before any planned visit(s) to the institution to ensure the
Contractor and/or their representatives are in compliance.
Additionally, electronic and communication devices such as pagers, cell phones, cameras/microcameras, and/or sound recording devices are not permitted on institution grounds and must be left in the
bidder's and/or their representative's locked vehicle. Mandatory / Optional Walk-Through
NOTE: PARTICIPATION IN THE WALK-THROUGH IS MANDATORY AT SOME LOCATIONS. ANY
BIDDER INTENDING TO SUBMIT A BID MUST EITHER ATTEND OR SEND A REPRESENTATIVE TO
THE WALK-THROUGH. FAILURE TO ATTEND OR PROVIDE REPRESENTATION AT A MANDATORY
WALK-THROUGH WILL RESULT IN THE BIDDER'S ELIMINATION FROM THE BIDDING PROCESS
FOR THAT LOCATION. REFER TO THE WALK-THROUGH INFORMATION AND SCHEDULE,
ATTACHMENT [X] FOR MANDATORY/OPTIONAL REQUIREMENTS.
The mandatory/optional walk-through will be held at CDCR locations on the date and time specified on
the Walk-Through Information and Schedule, Attachment 1. The purpose of the walk-through is to provide
bidders an opportunity to examine the work site before bidding, in order to have full knowledge of the
area(s) and/or specific equipment affecting the work that may not be specifically described herein.
Specific questions during the walk-through should be limited to the work site. Actual questions regarding
the Scope of Work and/or Terms and Conditions of the IFB should be directed to the contact person
identified in the cover letter of this IFB. The purpose of these letters is to provide bidders the opportunity to ask questions and/or provide
feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be
incorporated into the IFB, remarks and explanations submitted may not necessarily change provisions of
the IFB. Any modifications to the IFB as a result of these inquiries will be documented by an Addendum
and forwarded to all bidders.
Any inquiries related to the specifics of the IFB and/or DVBE requirements, if applicable, must be
submitted by email to allow CDCR time to research and prepare a response. Bidders will still, however,
have the opportunity to ask questions at the Bidders' Walk-Through. Submit your letter of inquiry via email
by the date indicated in the Projected Timetable of this IFB directly to Samantha Sheckler, Contracts
Management Branch at Samantha.Sheckler@cdcr.ca.gov.
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