This work includes, but is not limited to, mowing and brush hogging the James River Landfill, Springfield Lake dam slopes, and the John Twitty Energy Center. Please note: JTEC properties are currently being maintained by CU staff and plans are to continue that practice. Any mowing at JTEC would be requested by the site contact. If bidder is unable or unwilling to mow JTEC at a frequency that is irregular or whenever CU is unable to maintain the property, please make a comment below with a narrative in Section IV, B. FAX AND EMAIL RESPONSES ARE NOT ACCEPTABLE. All proposals must be received by CU Purchasing by the opening date and time stated in this document. The method of submittal is at the sole discretion and risk of the Contractor. Preparation for any submittal method should be taken well enough in advance of the posted opening date and time to allow for unexpected issues. City Utilities is not responsible for submittal failures of any kind- electronic or otherwise. Contractors utilizing CUs Electronic Bid Attachment Tool (EBAT) should verify that any attachment meets the posted electronic file type and size requirements. Contractors mailing proposals or having proposals delivered should allow sufficient time to ensure receipt by the due date and time specified. Mail, express mail and delivered responses must be sealed in an opaque envelope or package and should include one set of original documents. Proposals in response to this RFP may be submitted by any of the methods listed below * Proposals submitted via EBAT must be an approved electronic file type (PDF, DOC, XLS, TIF or ZIP) and have a total attachment size that does not exceed 50-MB Any proposal received after such date and time will be rejected. Proposals will not be publicly opened or read since the selection process will be determined based upon competitive negotiated procurement procedures for proposals as described in this RFP. Bidders are strongly encouraged to utilize the Electronic Bid Attachment Tool (EBAT) or Mail/Express Mail options for submittal of a bidding event response. If the hand delivery option is utilized, the person delivering the bidding event response will be required to check in with security in the Main Office lobby (physical address provided above) and request a CU Purchasing representative. Once notified, a CU Purchasing representative will meet the delivery person at the door to take possession of the bidding event response. This process may take several minutes to complete as Purchasing is located in the connecting building (Training Center) which is closed to the public. If the bid response is not physically in the hands of a CU Purchasing representative by the published opening date and time, it will be rejected. All proposals must be in the hands of the Purchasing Agent of City Utilities, per one of the approved submittal methods provided in RFP Section I-G (Proposal Submittal Methods), by the Proposal Opening date All proposals shall be irrevocable for ninety (90) days after the time for opening of proposals.
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