This is a service / maintenance or supply contract in Green Cove Springs, Florida. Contact the soliciting agency for additional information.

Bidders shall submit all inquiries regarding this RFB in the "Question and Answer" tab of the RFB. See "Inquiries/Questions" in the "Instructions to Bidders" below for more information. Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for Bids in any respect during the Request for Bid Period. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule: Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Bids; Pre-bid conferences provided for in the Request for Bids; and Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids. The Board reserves the right and power to reject any and all Bids without cause and to waive technical and non-technical or non-material defects in the Request for Bids or submittal of any Bid, and in its discretion to re-advertise the Request for Bids. The Board reserves the right to award Request for Bids which would be in the Best Interest of the County. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy. Prospective bidders are notified that the failure to include a proper bid bond or other security approved under the county's purchasing policy, if required for this request, will result in rejection of the bid and shall, as well as the failure to file a written notice of protest and to file a written petition initiating a formal protest proceeding within the times and in the manner prescribed in chapter 8, section I of the county's purchasing policy shall, constitute a waiver of the right to protest the bid request, any addendum thereto, or the bid decision, as applicable, and to initiate a formal protest proceeding under the purchasing policy. The county's purchasing policy can be viewed at the county's website by following the appropriate links from the homepage address set forth above. If a prospective bidder is in doubt whether this request requires a bid bond, such prospective bidder is solely responsible for making appropriate inquiry. The board reserves the right to reject any and all bids without cause and to waive technical and non- technical or non-material defects in the request or submittal of any bids. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, florida statutes, for category two for a period of 36 months from the date of being placed on the convicted vendor list. The County reserves the right to alter dates as needed. Last Date of Inquiries: March 1, 2024, 4:00pm. Bidders shall submit all inquiries regarding this RFB in the "Question and Answer" Tab of the RFB via the County's e-Procurement Portal,at Ekectronically. Final Addendum: March 8, 2024, 4:30pm The Bidder should retain a copy of all Bid documents for future reference. All Bids should be submitted by an officer or employee having authority to bind the Bidder. The County reserves the right to request any additional information from Bidders after Bid Opening and before award as it may be necessary to assist in review and evaluation of any Bid prior to submittal of a recommendation for award to the Board of County Commissioners. In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator, by mail, at P.O. Box 1366, Green Cove Springs, FL 32043, or by telephone at (904) 269-6300, no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay service at 1-800-955-8770 (voice), or 1-800-955-8771 (TDD). Bid Awards for RFBs shall be awarded based on the lowest responsive bid. The term "Lowest Responsive Bid" shall mean the lowest Bid price. Bid Awards for RFBs shall be awarded based on the lowest responsive bid. The term "Responsive Bidder" means a Bidder that has submitted a Bid, Proposal or reply that conforms in all material respects to the Request for Bids. The term "Responsible Bidder" means a Bidder who has the capability in all respects to fully perform the Contract requirements and the integrity and reliability that will assure good faith performance. The County reserves the right to make an award either in part or completely, and/or to accept the bid that, in its judgment, will be in the best interest of the County; providing best value to the County with price, technical, and other applicable factors considered. The County Reserves the right to award to multiple Bidders. Bids require a five (5%) percent bid bond and may not be withdrawn after the scheduled opening time for a period of thirty (30) days. The term bid bond shall include bonds or cashier or certified checks payable to the County. Any Cashier or Certified Check must be uploaded with the Bid and the original Cashier or Certified Check must be received by the Purchasing Department no later than two (2) business days after the RFB due date. The following are exempt from the Bid Bond requirement: a. SHIP - Bidders bidding on SHIP rehabilitation projects are exempt from the Bid Bond. b. Fixed Unit Price - Bidders bidding on Contracts with a fixed price, or any other type of Contract that does not commit the Board to an actual exchange transaction (purchase) but rather seeks only a Fixed Unit Price Commitment from a Bidder in the event a future purchase decision is made. A prospective Bidder is solely responsible for determining whether a particular Request for Bids requires a Bid Bond, and for resolving any doubt by making appropriate inquiry. Clay County reserves the right to cancel a RFB at any time prior to approval of the award. The decision to cancel a RFB cannot be the basis for a protest under the Bid Protest Procedures as referenced herein. Performance and Payment Bonds are not required for projects of $200,000.00 or less. Prior to commencement of a project exceeding $200,000.00, in accordance with F.S. 255.05, the awarded Bidder shall file a 100% Performance Bond and Payment Bond (using Clay County's Standard Form) in the Public Record of Clay County, Florida, Recording Dept./Room 130, 825 North Orange Avenue, Green Cove Springs, Florida 32043. The recorded Performance and Payment Bonds shall be provided prior to the commencement of construction to Clay County Purchasing Department, PO Box 1366, Green Cove Springs, Florida 32043. Performance and Payment Bonds must be increased in accordance with any change order increases on the project. Scope In providing the Services, the Contractor shall: Be familiar with the Services, Scope of Work, equipment, locations, and the conditions under which the Services are to be completed. Upon request, provide the County with a written report for each inspection, maintenance, repair, and/or testing performed. Perform Services (annual inspections, six (6) year maintenance/recharge, and five (5) year maintenance/recharge) on portable extinguishers and components to include labor, tamper seals, pull pins and inspection tags. Perform repairs to fire extinguishers requiring repair outside the routine inspections as needed and requested. Perform semi-annual and annual inspections and services on range hood systems per the National Fire Protection Association (NFPA) 17, 17A and NFPA 96 at the facilities and locations designated by the County. Perform inspections and services as needed on hydrostatic test hood systems. Perform semi-annual and annual FM 200 fire suppression systems inspections in accordance with NFPA 2001, Chapter 7, NFPA 72. Perform quarterly, semi-annual, and annual inspections, testing, and maintenance of all fire sprinkler systems per NFPA 25 at the facilities and locations designated by the County. Dispose of all refuse in County provided containers and shall dispose of all debris generated by this work in accordance with Federal, State and Local rules and regulations. Conduct business in a manner that reflects favorably at all times on the Services and the goodwill and reputation of the County. Avoid deceptive, misleading or unethical practices that are or might be detrimental to the County. Not use any false, deceptive or misleading trade practices in the performance of the Services. Perform the Services competently and with a high degree of expertise and professionalism, using that degree of care and skill customarily exercised by other professionals performing similar services in the same locality and time period. The term of this agreement shall remain in effect for three (3) years from the effective date of the agreement. The County reserves the right to renew the agreement for two (2) additional one (1) year periods upon mutual agreement of both parties in writing.