City of Russell is seeking qualified consulting firms for pre-construction engineering and project management in the category equivalent to the Kansas Department of Transportation's (KDOT) Work Category: 212 - Highway Design-Minor Facility for the project listed below. Qualifications for roadway construction inspection in the equivalent to the KDOT's Work Category: 241 will also be considered. The City of Russell's Pavement Restoration project 084 KA-7260-01, which includes includes pavement reconstruction, replace curb and gutter, sidewalk ramps, entrances, and pavement markings. Evaluation and ranking of technical proposals shall take place on or about March 6, 2024 after which all firms that submitted letters of interest will be notified of the ranking. Negotiations with the highest ranked firm to commence on or about March 8, 2024. Notice to Proceed to be issued March 19, 2024, KDOT Three-Party agreement in place and in effect approximately May 1, 2024. Bid letting tentatively scheduled for early 2025. Technical proposals will be evaluated based on the factors listed below to rank the most qualified firm in order of preference as first, second, third, etc. If determined necessary by the City of Russell, a Preliminary Review Committee will be formed to reduce the number of firms evaluated to no fewer than three (3) and no more than five (5). Reasons for exclusion from evaluation will be: size and/or qualifications; experience of personnel available for project; current uncompleted work or distribution of work; performance; no response from firm; or other reason. Firms excluded from short list will be notified as to reason for exclusion. Factors for evaluation and weight: 1. Ability to perform the desired services within the time prescribed - 15 pts; 2. Past performance of firm - 15 pts; 3. Training of staff - 15 pts; 4. Previous experience with similar work and knowledge of project procedures - 15 pts; 5. Commitment of resources that could limit performance (ex.: staff, equipment) - 15 pts; 6. Firm's familiarity with project area - 15 pts; 7. Accessibility of firm's office - 10 pts. The highest ranked firm will be asked to enter into negotiations with the City of Russell for an agreement. In the event the City of Russell cannot reach agreement with the ranked firm, it will terminate negotiations with the said firm and commence negotiations with the next highest ranked firm, and so on, until an agreement is reached for a satisfactory scope of services for a fair and reasonable number of hours, or the City of Russell decides to pursue other alternatives. Any sub-consultant and their role (if any) that will be performing services on the project must complete Special Attachment No. 9 ("Certificate of Final Indirect Costs"), and the Special Attachment No. 10 ("Tax Clearance Certificate"). Questions about this request for qualifications shall be sent to the City of Russell Public Works Director Rich Krause, P.O. Box 112, Russell, KS 67665, Phone (785) 483-6311, email: rich@russellcity.org.
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