This is a service / maintenance or supply contract in E Galesburg, Illinois. Contact the soliciting agency for additional information.

The Knox County Housing Authority (hereinafter, "the Agency") is a public entity that was formed in 1969 to provide federally subsidized housing and housing assistance to low-income families, within Knox County, IL. The Agency is headed by an Executive Director (ED) and is governed by a seven-person board of commissioners and is subject to the requirements of Title 24 of the Code of Federal Regulations (hereinafter, "CFR") and the Agency's procurement policy. Though brought into existence by a Resolution of Knox County, it is a separate entity from the County. Currently, the Agency owns and/or manages: (a) a total of 424 units of Public Housing; (b) a total of 138 affordable housing units; and (c) a total of 220 Housing Choice Vouchers. The Agency currently has approximately 31 employees. In keeping with its mandate to provide efficient and effective services, the Agency is now soliciting quotes from qualified, licensed and insured entities to provide the above noted services to the Agency. All quotes submitted in response to this solicitation must conform to all of the requirements and specifications outlined within this document and any designated attachments in its entirety. SCOPE OF WORK/TECHNICAL SPECIFICATIONS. The Agency is seeking quotes from qualified, licensed and insured entities to provide the following detailed lawn care services at the housing sites listed herein: Fertilizing and Weed Control. Fertilizing of turf areas will be performed 4 times per growing season using a fertilizer suitable for the turf type on the housing sites. Each application shall provide the required nutrients for proper grass growth as well as the required herbicides for broadleaf weed and crabgrass control. Fertilizers, when applied to turf, will be removed from sidewalks and parking areas to prevent staining. Contractor shall comply with all City of Galesburg, State of Illinois, and applicable federal laws regarding application of any herbicide, pesticide or other agent to turf. The Contractor shall call the on-site staff of each service location at least 48 hours prior to any application. All areas that are treated shall have posting signs listing the date and time of application. Contractor's responsibilities. Equipment, Supplies; Materials: As a part of the proposed fees, the contractor shall supply any and all such items needed to provide the services detailed herein; meaning, the Agency shall not pay any additional fees for such. Safety: The contractor shall, at all times, ensure that all work provided by the contractor complies with all local, State and Federal rules pertaining to work place safety; meaning, the contractor shall, at all times, conduct business in such a manner as to protect its workers, Agency residents, Agency staff, and the public. Further, the contractor shall have full and sole responsibility to correct any such condition found unsafe by any authorized entity (including the Agency), and, if such unsafe conditions result to any group named within this section, shall have full and sole responsibility to compensate such persons if so ordered by an authorized agency or a court having jurisdiction. Current Contractor: The Agency's current contractor for these services is LiquiGreen Lawn and Tree Care of Galesburg. Method and Procedure to Award: The Agency will contract with the lowest responsive and responsible quoter. Estimated Initial Contract Period: Start Date: 04/01/2024 End Date: 03/31/2025 1st Estimated Contract Renewal Option: Start Date 04/01/2025 End Date 03/31/2026 2nd Estimated Contract Renewal Option: Start Date 04/01/2026 End Date 03/31/2027 DEADLINE TO SUBMIT QUESTIONS Wednesday, March 13, 2024, 10:00 a.m. CT AGENCY RESERVATION OF RIGHTS. The Agency reserves the right to: Right to Reject, Waive, or Terminate the QSP. Reject any or all quotes, to waive any informality in the QSP process, or to terminate the QSP process at any time, if deemed by the Agency to be in its best interests. Right to Not Award. Not to award a contract pursuant to this QSP. Right to Terminate. Terminate a contract awarded pursuant to this QSP, at any time for its convenience upon 10 days written notice to the successful quoter(s). Right to Determine Time and Location. Determine the days, hours and locations that the successful quoter(s) shall provide the services called for in this QSP. Right to Retain Proposals. Retain all quotes submitted and not permit withdrawal for a period of 60 days subsequent to the deadline for receiving quotes without the written consent of the Agency Contracting Officer (CO). Right to Negotiate. Negotiate the fees proposed by the quoter entity. Right to Reject Any Quote. Reject and not consider any quote that does not meet the requirements of this QSP, including but not necessarily limited to incomplete quotes and/or quotes offering alternate or non-requested services. No Obligation to Compensate. Have no obligation to compensate any quoter for any costs incurred in responding to this QSP. Right to Prohibit. At any time during the QSP or contract process to prohibit any further participation by a quoter or reject any quote submitted that does not conform to any of the requirements detailed herein. By accessing the nahro.economicengine.com Internet System (hereinafter, the "noted Internet System" or the "System") and by downloading this document, each prospective quoter is thereby agreeing to abide by all terms and conditions listed within this document and within the noted Internet System, and further agrees that he/she will inform the CO in writing within 5 days of the discovery of any item listed herein or of any item that is issued thereafter by the Agency that he/she feels needs to be addressed. Failure to abide by this time frame shall relieve the Agency, but not the prospective quoter, of any responsibility pertaining to such issue. Right to Reject - Obtaining Competitive Solicitation Documents. The nahro.economicengine.com Internet-based software is the only official and appropriate venue to obtain the competitive solicitation documents (and any other information pertaining to the competitive solicitation such as addenda). Accordingly, by submitting a response to this competitive solicitation the respondent thereby affirms that he/she obtained all information on the noted software. Any other group such as a bid depository that informs potential respondents of the availability of such competitive solicitations are hereby instructed to not distribute these documents to any such potential respondents, but to instruct the potential respondents to visit the noted Internet-based software to obtain the documents. The Agency will reject without consideration any response submitted from a firm that has not obtained the documents from the noted Internet-based software. There is no pre-quote conference scheduled. Contract Award Procedure. If a contract is awarded pursuant to this QSP, the following detailed procedures will be followed: By completing, executing and submitting a cost in response to this QSP the quoter is thereby agreeing to abide by all terms and conditions pertaining to this QSP as issued by the Agency, either in hard-copy or on the noted eProcurement System, including the contract clauses already attached as Attachments C and C-1 through C-10. Accordingly, the Agency has no responsibility to conduct after the submittal deadline any negotiations pertaining to the contract clauses already published. The Agency anticipates that it will initially award a contract for the period of 1 year with the option, at the Agency's discretion, of 2 additional oneyear option periods, for a maximum total of 3 years; however, total awards that occur pursuant to this QSP shall not exceed a total of $100,000.