The City of Madras is requesting interested Janitorial business submit proposals for the Janitorial Services for the City of Madras for the following facilities: Police Station/City Hall Building 125 SW "E" Street, Madras, OR 97741
General Aviation Building 2028 NW Berg Drive, Madras, OR 97741 South Wastewater Treatment Plant 800 SE Grizzly Road, Madras, OR 97741
Public Works Operations Building 216 NW B Street, Madras, OR 97741 Proposals will only be accepted from firms that can demonstrate having a background and experience in the field of janitorial services. No pre-proposal meeting will be held, but a walk through of some City facilities prior to bid can be accommodated upon request. Proposals will be evaluated by the below-listed criteria. They should be organized and identified in the same order. 1. Cover letter (must be signed) 2. Capability and experience to perform all the listed services. 3. Key personnel's professional background and qualifications. Define their roles and extent of participation for the proposed services. Provide a list of all existing or previous companies worked for in the last three years, including references. 4. Completed bid schedule including alternates. Each blank in the bid schedule must be filled in. Each separate bid item must be bid on unless the bid schedule clearly indicates otherwise. A bid schedule shall contain no modifications, deletions, exceptions, reservations, or conditions. 5. Completed Bidder Certification Statement with background check information which includes a complete list of all personnel (including information to provide clearance of a background check) which will be used to execute the janitorial service. Proposals must be clear, succinct and shall not exceed 5 pages, including cover letter, with a minimum font size of eleven (12) points. Proposers who submit more than the pages indicated may not have the additional pages of the proposal read or considered. Each side of an 8-1/2" x 11" sheet and each side of an 11" x 17" sheet will be counted as one page each. Blank pages and covers do not count in the overall page count of the proposal. Proposals shall be stapled or bound. If a contract is awarded, the City will award the contract to the proposer whose proposal will best serve the City's interests, taking into account price and other considerations, including, without limitation, experience, expertise, and contractor responsibility. The City reserves the right to accept or reject any and all proposals, and to waive minor informalities and errors in such proposals, each in accordance with Oregon law. Proposers responding to this solicitation do so at their own expense. The City is not responsible for any expenses associated with the preparation of proposals. 1. Clean and maintain City of Madras facilities with the highest quality and standards of professional janitorial services.
2. The City expects to execute a contract for this work for one (1) year and can be extended for up to three years as agreed upon by both parties. Contractor shall provide and maintain, the following minimum levels of insurance: (a) general liability insurance for all losses or claims arising out of or related to Contractor's performance of its obligations under this Agreement (including, without limitation, damages as a result of death or injury to any person or destruction or damage to any property) with limits of not less than $1,000,000 per occurrence, $2,000,000 in the aggregate; (b) comprehensive automobile liability insurance for all owned, non-owned, and hired vehicles that are or may be used by Contractor in connection with Contractor's performance of the Services with limits of not less than $1,000,000 per occurrence, $2,000,000 in the aggregate; and (c) workers' compensation insurance in form and amount sufficient to satisfy the requirements of applicable Oregon law. Contractor shall immediately notify City if any insurance coverage required by this Contract will be canceled, not renewed, or modified in any way. Each insurance policy required under this Contract will be in a form and content satisfactory to City, will list the City of Madras, its officers, agents, and employees as additional insured, and will contain a severability of interest clause.
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