Renovation of a municipal facility in Casper, Wyoming. Completed plans call for the renovation of a municipal facility.

The City of Casper, Wyoming (hereinafter referred to as "City") is seeking qualification statements and service proposals from individuals and/or organizations (hereinafter referred to as "Vendor") for an upgrade to its audio-video system in the City Hall Council Chambers and Council Meeting Room. The proposals should be designed to provide the City with a clear understanding of the costs for materials, installation, and service fees. The existing audio/video system at Casper City Hall was disassembled in May of 2023 due to a building remodel. The legacy equipment is stored and available for use as part of this project if desired. Vendor Selection & Contract Approval June 18, 2024. Owner Rights: The City reserves the right to reject any or all proposals. The City reserves the right to request more information for clarification or due to omission of information. Vendors should be prepared to make an oral presentation as part of the evaluation process. The City of Casper reserves the right to accept, reject, or request changes in proposals. The City is not liable for any costs incurred by the Vendor prior to contract issuance. Technical Requirements The proposed turnkey solution shall provide full audio/video (A/V) capabilities within the Council Chambers and Meeting Room, as well as over a IP based broadcast stream. Features of the system shall include, but not be limited to: o Microphone access for Council, Staff, Lectern, and Meeting Room o Two wireless microphones o Video displays for Council, Staff, Lectern, and Meeting Room o Integration of ceiling mounted document camera to A/V system o HDMI based inputs at staff, lectern, and Meeting Room locations o Teams Video Conferencing integration for presentations, remote participation, and broadcasting o Integration of camera switching equipment with video conferencing and broadcast o OPTIONAL - Ability for cameras to automatically switch to individual who is speaking w/o staff intervention o Integration with ADA hearing system o Adequate number of speakers for both Council Chambers and Meeting Room o Ongoing systems support and maintenance - Four hour response time 7am-7pm, Monday through Friday. o One year full system warranty o Professional design and installation inline with City building and electrical codes