Renovation of a clubhouse / community center in Germantown, New York. Completed plans call for the renovation of a clubhouse / community center.

Scope of Work: The contractor shall provide all labor, supervision, materials, supplies, equipment, insurance, vehicles, bonds, permits, and administration necessary to perform the attached Specifications according to the attached Drawings ("Scope of Work"). All work shall be in conformance with the Town of Germantown's Building Code. The work to be done under the contract, consists of performing, installing, furnishing and supplying all materials, equipment, labor and incidentals necessary or convenient for the construction of IFB No. 2024-01 titled Kellner Community Youth and Activities Building Renovations, and to carry out all of the duties and obligations imposed upon the contractor by the contract documents. The main features of the work shall include, but not be limited to the following: Renovation of Kellner Community Youth and Activities Building to include construction of three (3) new restrooms, one (1) family rest area, one (1) shower area, and one (1) kitchen. Interior finishes to be updated. The length of this contract shall be approximately two (2) months, commencing upon Notice to Proceed and terminating July 5, 2024. Time is of the essence for completion. Any questions or requests for clarification of the IFB documents or specifications must be submitted in writing, by mail or email to the Town's Contact by March 29, 2024 at 1 p.m. The Town will not respond to questions submitted orally. Answers to questions that materially change the conditions and specifications of this IFB will be posted on the Town's website after April 1, 2024, as an addendum to this document. Bond Notes: Each bid must be accompanied by the required bid security made payable to the Town of Germantown in an amount of five-percent (5% of the total bid and in the form of a certified or bank check or a Bid Bond, duly executed by the bidder as principal and having as surety thereon a surety company authorized to do business in the State of New York as a surety. Attorneys-in-fact who execute a Bid Bond on behalf of a surety must affix thereto a certified and effectively dated copy of their power of attorney. The Contractor shall deliver a performance bond and labor and materials bond satisfactory to the Town, executed by a surety company authorized to do business in the state or otherwise secured in a manner satisfactory to the Town, in an amount equal to 100% of the total price of the project. Owner Rights: The Town Board of the Town of Germantown reserves the right to accept or reject any or all bids and to waive any informalities at its discretion. The Town reserves the right to retain all bids submitted, accept or reject any or all bids, waive informalities, negotiate changes in the scope of work or services to be provided, and otherwise waive any technicalities. The Town reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Town that such bidder is properly qualified to carry out the obligation of the contract and to complete the work contemplated therein. The Town Board of the Town of Germantown reserves the right to accept or reject any or all bids and to waive any informalities at its discretion. Liquidity Damages: The Contractor agrees to complete all work in the timeframe stated above. In the event the Contractor fails to complete such work within said timeframe, the Contractor agrees to pay the Town liquidated damages in the amount of $100 per day for each calendar day of delay in completing the work. The Town and the Contractor recognize that time is of the essence of this Agreement and the Town may suffer financial loss if the work is not completed within the times specified herein. The liquidated damages establishes the cost of delay to account for administration, engineering, inspection, and supervision during periods of extended and delayed performance, and are understood to be a fair and reasonable estimate of the costs that will be borne by the Town during extended and delayed performance by the Contractor. Accordingly, the Town and the Contractor agree that as liquidated damages for delay (but not as penalty), Contractor shall pay the Town One Hundred Dollars ($100.00) for each day that expires after the completion date. The Town will deduct these liquidated damages from any monies due or to become due to the Contractor from the Town.