This is a service / maintenance or supply contract in Huntsville, Texas. Contact the soliciting agency for additional information.

The City of Huntsville is readvertising IFB 24-21 "Road Materials" in accordance with Local Government Code Chapter 252. The City of Huntsville is aware of the time and effort you expend in preparing and submitting bids and proposals to the City. Please let us know of any solicitation requirements which are causing you difficulty in responding. We want to make the process as easy and painless as possible so that all responsible vendors can compete for the City's business. April 4, 2024 - Questions Due to Procurement Manager April 11, 2024 at 2:00 P.M. - Public Bid Opening May 2024 - Award Preparation It is the sole responsibility of responder to have packet at designated location prior to the deadline date and time. Each response must be sealed in an opaque envelope which has been clearly marked "Bid Packet # 24-25". Responses received after date and time will not be considered for the award of the contract and shall be considered void and unacceptable. It is the responsibility of the responder to ensure that the bid packet is delivered to the designated location before the deadline. All late packets will be returned to responder unopened when properly marked. Public reading is scheduled to be held at the date and time listed above at City Hall, 1212 Avenue M, Huntsville, Texas. You are invited to attend. All questions concerning the solicitation should be directed to the Procurement Manager, Lucy Gonzalez at e-mail lgonzalez@huntsvilletx.gov The City of Huntsville will award based on best value* meeting the requirements for this service. The City of Huntsville reserves the right to award to the most responsible and responsive bidder in the best interest of the City. The City may award to multiple providers or to a single provider. If the awarded responder is unable to meet the requirements of the City, services/products may be purchased from the next best available responder and continue until a responder is found that can complete the requirements of the City of Huntsville. The City reserves the right to reject any bids that do not meet specifications stated herein or reject all bids should this project not be approved for any reason. *Best Value: An assessment and/or award based on analysis of the total life cycle of the item. Combination criteria which can be used are: price, quality of item, location of responder, safety record of responder, past relationship with responder, and/or any relevant criteria specifically listed. Terms of Contract This contract shall be effective for one year from Date of Award and will expire April 29, 2025. Upon mutual agreement of the parties and contingent upon City Council approval; contract may be extended for a period of one (1) additional year, from April 30, 2025, through April 29, 2026. A renewal contract should be signed by the City prior to expiration of the initial term and any subsequent term. Termination of Contract The City or the Contractor shall have the right to cancel at any time for any reason on thirty (30) day written notice. The City of Huntsville reserves the right to terminate this agreement if, in the opinion of the City of Huntsville, the successful vendor's performance is not acceptable, or if the deliveries and servicing of this contract do not conform to the requirements detailed herein. If though any cause, the vendor fails to fulfill its obligations, or if the vendor violates any of the agreements of this bid, the City has the right to terminate by giving the successful responder thirty (30) calendar days-written notice. During the thirty-day notification period, the City reserves the right to contact and award to other firms. The vendor will be compensated for the satisfactorily deliveries performed before the termination date. Contract may be terminated immediately should there be any illegal or unprofessional activities, alleged or otherwise, occurring or suspected of occurring. Question Deadline 04/04/2024 at 5:00 PM CT. No interpretation of the meaning of the plans, specifications or other pre-bid documents will be made to any responder orally. Every question or request for interpretation concerning the solicitation shall be directed to the Procurement Manager, Lucy Gonzalez in writing via e-mail at lgonzalez@huntsvilletx.gov or sent via mail addressed to the Purchasing Department at 448 SH 75 North, Huntsville, Texas 77320. All questions or request for interpretation must be received by April 4, 2024 @ 5:00 P.M. as addressed above. All questions or requests for interpretation concerning the solicitation received after April 4, 2024 @ 5:00 P.M. will be considered void and unacceptable. A written addenda will be issued as a response and will be posted on or before April 8, 2024 @ 5:00 P.M. on the City of Huntsville website, Public Purchase website and Electronic State Business Daily website. All addenda so issued shall become part of the contract documents, and receipt thereof shall be acknowledged in the space provided in the solicitation document. It is the responsibility of the responder to verify all addendums and interpretations. If you have any other questions, please contact the Procurement Manager, Lucy Gonzalez at (936) 291-5495 or e-mail lgonzalez@huntsvilletx.gov.