This is a service / maintenance or supply contract in Pinecrest, Florida. Contact the soliciting agency for additional information.

The Village of Pinecrest, Florida is inviting the submission of proposals from qualified firms to procure the supply of flood sandbags upon a "Declaration" is made by the Office of the State of Florida Governor. The proposal must include a provision for all equipment, materials and labor and provide a guarantee of (2) to (3) trucks immediately upon the Governor's Declaration. The work which generally consists of but is not necessarily limited to: Hurricane or Flood related Supply of flood Sandbags and provide the services as detailed in this Request of Proposal and is most advantageous to the Village. The Village of Pinecrest reserves the right to accept any proposal deemed to be in the best interest of the Village or to waive any informality in any proposal. The Village may reject any or all proposals and re-advertise. The Village of Pinecrest, Florida is inviting the submission of proposals from qualified firms to procure the supply of flood sandbags upon a "Declaration" is made by the Office of the State of Florida Governor. The proposal must include a provision for all equipment, materials and labor and provide a guarantee of (2) to (3) trucks immediately upon the Governor's Declaration. The work which generally consists of but is not necessarily limited to: Hurricane or Flood related Supply of flood Sandbags and provide the services as detailed in this Request of Proposal and is most advantageous to the Village. Question Deadline 04/11/2024. All requests for information or clarification should be addressed to: procurement@pinecrest-fl.gov no less than five (5) business day before the proposal due date. Answers to all submitted questions will be posted electronically. A copy of all written communications must be filed with the Village Manager. Violation of these provisions by any particular bidder or proposer shall render any RFP award, RFQ award, RFLI award, or bid award to said bidder or proposer void, and said bidder or proposer shall not be considered for any RFP, RFQ, RFLI or bid for a contract for the provision of goods or services for a period of one year. VILLAGE OPTIONS The Village reserves and holds at its sole discretion the right and option to award a Contract(s) for the provision of the SUPPLY OF FLOOD SANDBAGS. The Village Manager will report to the Mayor and Village Council whether or not a contract award(s) is/are recommended. The Village also reserves and holds at its sole discretion the following rights and options: To issue addenda/clarification to this RFP. To reject or accept any and all submittals. To issue subsequent RFP. To enter into contract negotiations. To wave technicalities The Village intends to select and make a recommendation for award of a contract to the Village Council. The Village shall be the sole judge of the submittals that is/are in its best interest, and its decision is final. The term of the contract shall be in accordance with the time requirements as set forth in this RFP Section 2.6 TERM. The Village shall be the sole judge of its best interests in evaluating qualifications and proposals deemed most advantageous to the Village, and the resulting Contract to be entered into between the Village and the Successful Proposer. The Village will review Proposals for an initial determination on minimum qualifications, responsiveness and responsibility. As part of its Proposal evaluation process, the Village may elect to interview Proposers, request oral presentations, request additional information or clarification of Proposals and information submitted. The Proposal Evaluation Committee will score and rank the qualified, responsive and responsible Proposers in accordance with the criteria set forth below and make a recommendation to the Village Council for award. Selection Criteria: Experience/Work References of the Proposing Entity 15% Qualifications of the vendor and its personnel 15% Cost in relation to the service to be provided 35% Ability to respond to Village emergency in a timely manner and quick response to Village requests. 35% The responsibility for submitting a response and its receipt on or before the stated time and date will be solely and strictly the responsibility of the proposer. The Village is in no way responsible for delays caused by any delivery system or caused by any other occurrence. Proposals received after the exact time and date stipulated above shall be considered non-responsive. No pre-proposal conference is scheduled. Deadline to submit questions 3/1/2024 Review of Proposals. The Village may interview Proposers. April 2024 Award of Contract May 2024 Contract begins June 2024 A Performance and Payment Bond shall be required by the Contractor with the Village of Pinecrest, in the full amount of the contract price, in form and with corporate surety satisfactory to the Village Manager and Village Attorney, conditioned upon the performance of the work in accordance with the contract and specifications therefore, and for the payment of all persons performing labor and furnishing equipment or materials in connection with the contract and indemnifying and saving harmless said Village of Pinecrest from any expense, loss, or cost arising from and out of the improper performance of said contract, including reasonable attorney fee and providing the Village with a copy of the loss payers claim.