This is a service / maintenance or supply contract in Titusville, Florida. Contact the soliciting agency for additional information.

The City of Titusville is considering bids from experienced contractors to establish an annual contract for the purpose of mowing and cleaning of nuisance properties for the City's Code Enforcement Division. INTRODUCTION It is the City's intent to establish an annual contract with one serving as a Primary and one serving as a Secondary, for the purpose of mowing and cleaning of nuisance properties for the City's Code Enforcement Division. The City shall issue all the work to the primary contractor; however, if the primary contractor fails to perform as stipulated herein, the work shall be issued to the secondary contractor. The primary contractor shall be responsible for all additional costs incurred by the City. If the work becomes excessive for one firm to handle or the Primary Contractor is unable to meet the City's specified time requirements, as determined prior to issuance of a work order, the City reserves the right to give the work to the Secondary Contractor at no additional cost to the Primary Contractor. The successful bidder(s) shall furnish the services per specifications for the following: a) Property to be cleared of all trash including the offsite removal thereof. b) The collection and strategic onsite placement of organic debris where such is accessible by City of Titusville personnel for removal by grapple bucket and truck. c) The removal and disposal of organic debris where onsite strategic placement of such would not be accessible by City of Titusville personnel for removal by grapple bucket and truck. (not typical) d) Property to be mowed by mechanical means to an average height no greater than 3" in height. e) The mowing that is required for this contract may include dense growth of vines, underbrush, weeds, wild growth and/or grass. f) Property requiring mechanical equipment and labor to neatly clean and edge sidewalks, drives, and curbs when applicable. g) Property requiring mechanical equipment and labor to trim and edge around all objects whether naturally occurring and/or man made. h) Remove all sand, weeds and/or grass and debris from all adjoining stabilized surfaces. i) Prune, cut, trim, and/or clear overgrown brush, shrubs, trees, woody ornamentals, etc. within a property. j) Relocation onsite of personal property, if required, including the handling of miscellaneous items including, but not limited to: small equipment, automobile parts, tires, lumber, furnishings, objects, etc. Said items shall be relocated onsite to a location near the rear of the principal structure unless otherwise directed by the City. k) Personal property removal and disposal. (not typical) l) Services are to be performed during regular business hours and will be coordinated with the City's Code Enforcement Division. m) Provide all required documentation and photographs where applicable. Any exceptions to these specifications shall be annotated on bidder's response. The City's decisions on this and all matters related to this bid are final. Details not specified herein shall be in accordance with standard commercial practices for services of this type. Pursuant to City policy, failure of a vendor to advise the City of bid discrepancies in order to gain a competitive advantage may be grounds for a cancellation of any contract or purchase order awarded under this bid. For information concerning procedures for responding to this bid, contact Laura Sidock, Procurement Analyst at phone number (321) 567-3733, fax (321) 383-5628, or email: laura.sidock@titusville.com . Such contact shall be for clarification purposes only. Material changes, if any to the submittal requirements will be transmitted by written addendum. No interpretation of the meaning of the bid, any corrections of any ambiguity, inconsistency, or error therein, will be made by any bidder orally. Every request for such interpretation must be in writing addressed to the attention of Laura Sidock. The City shall not be bound by oral explanations or instructions given at any time during competitive process or afterward. Question Deadline 04/13/2024. All requests for clarification must be received in writing no later than five (5) calendar days prior to the date for opening of the bids. All such interpretations and supplemental instructions will be in the form of written addenda to the bid. Only the interpretation or correction so given by the Purchasing and Contracting Department representative in writing shall be binding. Any bids received after the time and date specified above will not be considered. Each submittal envelope/box shall be clearly identified by the Contractor somewhere on the outside space. The original copy of the response must be clearly labeled "ORIGINAL". The material should be in the same sequence or order as requested by the City and all information should be related directly to this IFB. The City shall not be liable for any cost incident to the preparation of responses, materials, reproductions, presentation, copyright infringement, etc. All bids received on or before the due date and time will be opened at which time the names of firms submitting bids will be announced in the City of Titusville Council Chamber - City Hall, 555 South Washington Avenue, Titusville, Florida. No further details of the contents shall be disclosed until notice of intent of award or thirty (30) days after opening of bids, whichever comes first, in accordance with Chapter 119.71, Florida Statutes To be considered, a bid must be accepted in Purchasing & Contracting no later than the IFB closing date and time. It is the Vendor's responsibility to ensure that their Bid response is received prior to the deadline. All bid received after the opening date and time will be considered invalid and rejected. TERM PERIOD AND SCHEDULE The terms of this agreement shall be effective upon the date of execution by both parties and continue for one (1) year from the commencement date with Four (4) optional one (1) year extensions thereof upon written agreement of both parties. Prices must remain firm for a period of 1 year (12 months) from award of bid. Price escalation and De-escalation request may be approved by the Purchasing & Contracting Office at the time of renewal. The contents of this bid, insurance requirements, and all provisions of the successful bid deemed pertinent by the City shall be incorporated into the agreement and shall become legally binding. Bidder hereby agrees to commence work under this contract on an as needed basis upon NOTICE OF AWARD. AWARD The City reserves the right to accept or reject any or all bids, to waive irregularities, and technicalities, and/or to request resubmission. There is no obligation on the part of the City to award to the lowest bid, or any Contractor. The City reserves the right to award to responsible Bidder submitting a responsive bid resulting in an agreement, which is most advantageous and in the best interests of the City. The City shall be the sole judge of the bid and the resulting agreement that is in the best interest, and its decision shall be final. The Contractor to whom the Contract is awarded shall, within 10 days after issuance of the Notice of Award, deliver to the Purchasing & Contracting Administrator satisfactory evidence of all required insurance coverage. Awarded Contractor will be issued a purchase order for task requested. The purchase order will reference this bid number. The provisions contained in this bid will be considered firm and both parties agree to abide by them for the purchase order issued, work assigned, and project undertaken.