Statement of Work:
This project consists of Asphalt concrete roadway reconstruction, overlay improvements, and ancillary work
elements are anticipated to be implemented throughout the Parish of Ascension on a Task Order Basis.
All Bids must be in accordance with the Contract Documents on file at the Ascension Parish Purchasing
Department, 615. E. Worthey Street, Gonzales, LA 70737. Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be
issued to anyone except a Licensed Contractor or his/ her authorized Representatives. In no event shall any
document for bidding be issued later than seventy-two (72) hours prior to the hour and date set for receiving bids.
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address,
contractors state license number and the name of the project for which the bid is submitted. If forwarded by
mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Ascension
Parish Purchasing Department, 615 E. Worthey Street, Gonzales, Louisiana 70737, mailed certified mail and must
be received no later than the bid opening. Contractors desiring to bid shall submit to the Owner, with their request for Contract Documents, contract
documents deposit and evidence that they hold State License of proper classification and in full force and effect.
Bid security in the amount of five percent (5%) of the Total Bid must accompany each bid, and shall be made
payable to the Owner All questions regarding this project and the bid package shall be submitted to the Purchasing Department via
purchasing@apgov.us by 3:00 PM on April 12, 2024. Responses will be coordinated with the Project Engineer and
posted on website by 3:00 pm on April 17, 2024. The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier's
check, or bid bond for not more than five percent of the contract price of work to be done, as an evidence of
good faith of the bidder. The public entity advertising for bids for work may require the bidders to attach a
certified check, cashier's check, or bid bond for not more than five percent of the estimated price of supplies or
materials, as evidence of good faith of the bidder.
To address the above requirement for electronic bids Ascension Parish Government will allow electronic bids
submitted via the parish approved on-line bid site to be submitted as follows:
A. A copy of the bid bond must be attached to bid document submitted electronically.
B. The original bid bond document must be received in our office no later than 48 hours after bid opening date
and time (Ascension Parish Purchasing Department, 615 E. Worthey Street, Gonzales, Louisiana 70737).
C. The bid-bond envelope must be clearly labeled as a Bid Bond with the project name, vendors name as it
appears on the bid documents and address.
All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online in addition to
electronic copies being distributed. Construction proposal information may be accessed via the internet at
www.centralauctionhouse.com. Users must click on Login and create a New User Registration to view and
download drawings. Once logged in, users must click on Ascension Parish Government to view current
advertisement listings. This listing is titled Asphalt Concrete Reconstruction & Overlay Improvements - (Indefinite
Delivery / Indefinite Quantity Contract 2024).. Registered users will have access to view Project Information,
submit a question concerning the project, and view the drawings. All project specific notices are found here. It
will be the responsibility of the bidder to check for updates. All submitted questions will be forwarded by email to
the Project Manager and the Project Engineer for a response.
The U.S. Department of Transportation (DOT) operates a toll free Hotline Monday through Friday, 8:00 a.m. to
5:00 p.m., Eastern Time. Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent
activities should call 1 -800-424-9071. All information will be treated confidentially and caller anonymity will be
respected.
The Ascension Parish shall not be responsible if the bidder cannot complete and submit a bid due to failure or
incomplete delivery of the files submitted via the internet
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