This is a service / maintenance or supply contract in Hot Springs National Park, Arkansas. Contact the soliciting agency for additional information.

The City of Hot Springs, Arkansas, is seeking proposals from qualified architectural firms to provide design services for required elements for the support and exhibition of art to be installed at Hill Wheatley Plaza, 605 Central Avenue. This Request for Proposals (RFP) contains all the information necessary to prepare and submit a proposal. Prospective Respondents are advised to study this RFP completely and follow the instructions exactly. This project is to design the elements needed to support and highlight the artwork by framing it with water features and lights. The artwork is a bronze statue of a Native American riding a horse (see Detail A in Attachment Tab). The statue is approximately 12' tall and has a base that is 2380 mm x 1320 mm. It is complete and en route to the City of Hot Springs. The chosen architect will design all other elements for the display. The Architect shall provide the design, drawings, specifications, and bid items required for bidding on the project. The City and the Artist will review the design before final acceptance. (See Detail C and D for information only) Interested Respondents must register online to submit a proposal electronically. This is the preferred method of submittal. ONE (1) original sealed paper proposal must be submitted (for reproduction by the City Staff) and ONE (1) PDF version (flash drive or CD). The City will not accept the PDF version by email. Any proposal not submitted in compliance with the instructions contained in this section and/or not containing the information requested by Section IV may be declared "non-responsive" and may not be considered. Any person, firm, or corporation able to meet the requirements of this RFP is invited to respond to this RFP. Proposals will be bound by the provisions contained in this RFP unless an amendment or deviation is formally approved and distributed by the City. This RFP represents in writing to all proposers the most comprehensive and definite statement that the City is able to make as to the requirements, terms, and conditions for this proposal process and performance of the project. Information and understandings, verbal or written, which are not contained either in this RFP or in subsequent written addenda to this RFP will not be considered in evaluating proposals. Any conditions or expectations on the part of the proposer for performance by the City must be set forth in the proposal. The City is not obligated to consider the proposer's post submittal terms and conditions. The scope of work and services listed are to be interpreted as meaning the minimum acceptable by the City. Proposals must include all federal, state, and local taxes, as applicable. As part of the public negotiation process leading to the selection of a contractor, the City may request additions or modifications to any proposal. It is the present intent of the City not to negotiate substantive portions of an applicant's proposal and to rely on the information submitted in these proposals in awarding a contract. The City reserves the right to award the contract without further discussion on the proposals submitted. The City and its designees also reserve the right to reject and/or accept any and all proposals received or parts thereof by item, groups of items, or in total. The City retains the right to waive any minor irregularities in any proposal submitted. The City may make such investigations it deems necessary to determine the ability of the proposer to provide/perform as sought by the City and the proposer shall provide relevant information as requested. All proposals will become part of the official file on this matter without obligation to the City. In addition, respondents are hereby advised that proposals, once the City has made its selection, are subject to the Arkansas Freedom of Information Act and, therefore, available for viewing or copying by anyone upon request. This solicitation does not commit the City to pay any costs incurred in preparing and submitting the proposal or to contract for the services specified. Acceptance by the successful proposer of an award from this proposal indicates that the successful candidate is in no way currently indebted to the City, Garland County, or the State of Arkansas. Indebtedness to any of the above shall be the basis for non-award and/or cancellation of any award. It is the City's policy to encourage the involvement of Disadvantaged Business Enterprises (minority owned and women-owned businesses) in contracts awarded. DBE's are particularly invited to submit proposals to perform work outlined in this RFP, either as a prime contractor, subcontractor, or as part of a joint venture. Non-DBE firms are encouraged to arrange subcontracts or joint ventures with DBE's prior to submission of their proposal. Question Deadline 04/15/2024 at 5:00 PM CT. Any questions or requests for clarification concerning this RFP should be made on the AR Bids website, emailed to purchasing@cityhs.net, or in writing to the City of Hot Springs, Purchasing Division, PO Box 6300, Hot Springs, AR 71902. The City shall formally respond electronically no later than three (3) business days after the questioned deadline. The City's responses shall be provided to all prospective respondents who have obtained copies of the RFP and have returned the Acknowledgment Form. The procedure outlined above shall be followed in order to ensure competitive fairness by providing all prospective respondents with the same information. Except when in the City's best interest, the names of prospective proposers will not be divulged. The City Manager or his designee will review the selection committee's recommendation and make the final decision regarding recommending the bid award to the Board of Directors. The City will be contacting the successful bidder to negotiate a contract/service agreement. The detailed provision of the contract will be reviewed by the City Attorney. Any significant work alterations or additions during the term of the contract shall be renegotiated by the City and the selected respondent. The selected respondent may be required to obtain a City business license. The City reserves the right to request the modification of any and all proposals and/or to reject all proposals. The method of Contractor Selection has not been Determined at this time.