The City of West Sacramento is soliciting proposals from qualified firms or individuals ("Proposer") to provide professional design services for the City Hall Vehicle Pool Yard ADA Compliant Pedestrian Gate Project. More details on the City's needs for this work are provided in the Scope of Work. Each qualified Proposer is to submit a proposal in conformity with the terms of this Request for Proposal ("RFP") by the deadline below ("Proposal"). The Proposer selected by the City pursuant to the terms of this RFP and the City's contracting procedures, if any is selected, is referred to herein as "Consultant." This Request for Proposal (RFP) is for the design phase of the City Hall Parking Lot ADA Compliance Project. The City is seeking a qualified consultant to provide all labor, material, equipment, and services necessary to complete the project. SYNONYMOUS TERMS Unless the use indicates otherwise, as used throughout this bid and its attachments, the following terms are synonymous: a. Firm, Consultant, Supplier, Vendor, Contractor, Successful Bidder, Offeror b. Purchase Order, Contract, Agreement c. Services, Work, Scope, and Project d. Pricing proposal/sheet, Cost proposal/sheet, Rate table/sheet Question Submission Deadline:April 9, 2024, 5:00pm
Question Response Deadline:April 16, 2024, 5:00pm Scope of Work
The following is a list of tasks that are intended to be the responsibility of the Consultant pursuant to this Request for Proposals ("Scope of Work "). Design ADA Compliant Pedestrian Gate Located at City Hall Vehicle Pool Yard Determine if removal of tree is required
Determine if relocation of irrigation is required
If required, design relocation
Determine drainage design
Determine affected electrical components (gate censor, lighting, etc.)
If affected, do they require relocation If required, design relocation
Determine all ADA compliance features (signage, etc.)
Determine and verify slopes
Provide Construction Drawings to Submit for Building Review
Note: This parking lot is not for public use, authorized employee usage only. 2.2. Technical Specifications
Design ADA Compliant Pedestrian Gate Located at City Hall Vehicle Pool Yard 2.3. Equipment and Supplies
The Contractor shall furnish all tools, materials, supplies, and equipment to perform the tasks outlined in the Scope of Work. 2.4. Term of Contract
The initial term of the Contract is at the City's discretion and may be up to 3 years. The City also reserves the right to extend the Contract for up to 2 additional 1-year terms (individually, "Extension") upon the same terms and conditions as parties agreed to in the Contract. Thus, parties agree the Contract may be for a total of 5 years upon the same terms and conditions as parties agreed in the Contract. Notwithstanding the foregoing, the City is not obligated to extend the Contract for any amount of time. If there is outstanding work within the Scope of Work at the end of the term of the Contract and the City requires time to solicit for and secure an alternative contractor, Contractor shall continue to provide the services within the Scope of Work on a month-to-month basis, not to exceed six (6) months, at the same cost, terms, and conditions in effect at the termination of the Contract. The City shall give Contractor at least thirty (30) days written notice of such a need and the anticipated timeline to secure an alternative contractor.
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