This is a service / maintenance or supply contract in Garrett, Kentucky. Contact the soliciting agency for additional information.

This document constitutes a Request for Proposals for a Professional Service Contract from qualified individuals and organizations to furnish those services as described herein for the Commonwealth of Kentucky, Department of Highways. County - Knott Route - CR-1442 Item No. - 12-162.00 Project Description - Address the extension of CR-1442 Chestnut Ridge Road in Knott County from MP 0.203 to MP 1.226. (Eastern Kentucky flood relief housing development) Project Manager - Paxton Weddington, P.E. User Division - Construction Approximate Fee - $1,250,000 Construction Engineering & Inspection (Specific Rate of Compensation and Cost-Plus/Fixed Fee) Project Funding - CDBG-DR (Federal Funds) Project Length - Approximately 1.023 miles The Kentucky Transportation Cabinet (KYTC) is pursuing construction of a CR-1442 Chestnut Ridge Road Project in Knott County. The project will be let in three phases and will be delivered thru Construction Procurement using the traditional Design-Bid-Build method. The first phase is anticipated to go to letting in the Spring of 2024. Second Phase in late 2024. And the third phase early 2025. Construction activities should begin by early summer of 2024. Construction for all phases is expected to complete by September 30, 2025. The construction contract will be awarded separately by KYTC Construction Procurement. As the lead oversight agency for the CR-1442 Chestnut Ridge Road widening project, KYTC is seeking the following services for Construction Engineering and Inspection (CEI): Assistance with Contract Administration, Construction Oversight and Inspection Assistance with Material Sampling and Testing and Quality Assurance KYTC is also seeking assistance with the following: Assistance with Disadvantaged Business Enterprise and Equal Employment Opportunity Oversight The Consultant team shall include a DBE Participation Plan with their Response to Announcement to help the Department meet the 11.95% DBE goal established by FHWA. The Consultant selected as a result of this RFP shall be responsible for assisting KYTC in the contract administration, construction oversight, inspection, quality control, and quality assurance, of the CR-1442 Chestnut Ridge Road widening project. Services provided by the Consultant shall comply with Department manuals, procedures, and memorandums in effect as of the date of execution of the Agreement unless otherwise directed in writing by the Department. Such Department manuals, procedures, and memorandums are found at the State Construction Offices. 1. It shall be the responsibility of the Consultant to administer and monitor the Construction Contract for CR-1442 Chestnut Ridge Road widening project according to the current version of the Kentucky Construction Guidance Manual or as directed by the KYTC Construction Project Manager. With the assistance of KYTC, the Consultant shall ensure that the project is constructed in reasonable conformity with the plans, specifications, and special provisions for the Construction Contract. The Consultant shall attend all meetings as directed, be responsive to the schedule and review times, and provide all technical assistance necessary to assure the contract requirements, as they pertain to the construction of the CR-1442 Chestnut Ridge Road widening project, are being met. The Consultant shall assign a Resident Engineer that assists KYTC in the management and coordination between the various construction elements of the project. The position shall serve as a single point of contact for KYTC regarding all construction related elements of the project. The authority of the Consultants Resident Engineer, shall be identical to the Departments Section Engineer as outlined in section CST-105-2 of the Construction Guidance Manual. The Resident Engineer shall coordinate the Construction Contract administration activities of all parties, other than the Contractor, involved in completing the construction project. Notwithstanding the above, the Consultant is not liable to the Department for failure of such parties to follow written direction issued by the Consultant. Contract Administration and oversight shall be completed with Engineering Services that shall include maintaining the required level of surveillance of Contractor activities, interpreting plans, specifications, and special provisions for the Construction Phase Amendment(s). Maintaining complete, accurate records of all activities and events relating to the project and properly documenting all project changes. In addition to the work described above, the following services shall be performed: Attend a pre-service meeting for the Agreement with KYTC. Provide appropriate staff to attend and participate in the pre-service meeting. At the time of this meeting submit appropriate requests for network access to the KYTC Construction Project Manager for approval. Schedule and attend a Final Estimate informational meeting with the District Construction Office. Provide appropriate staff to attend and participate in this meeting. Verify that the Contractor is conducting inspections, preparing reports and monitoring all storm water pollution prevention measures associated with the project. Analyze the Contractors CPM project schedule(s) (i.e. baseline(s), revised baseline(s), updates, as-built, etc.) for compliance with the contract documents. Elements including, but not limited to, completeness, logic, durations, activity, float, flow, milestone dates, concurrency, resource allotment, and delays will be reviewed. Verify the schedule conforms with the construction phasing and MOT sequences, including all contract modifications. Provide a written review of the schedule identifying significant omissions, improbable or unreasonable activity durations, errors in logic, and any other concerns. Analyze problems that arise on a project and proposals submitted by the Contractor; work to resolve such issues, and process the necessary paperwork. Document utility construction progress to be performed by Utility Agencies. Facilitate coordination and communication between Utility Agencys representatives, Departments staff and Contractors executing the work. Identify potential utility conflicts and assist in the resolution of utility issues including Department and Local Government owned facilities. Prepare and make presentations for meetings with project and / or department in connection with the project covered by this Agreement. Track, receive and submit Contractor payrolls to the appropriate KYTC personnel and perform field wage rate interviews; both according to the latest KYTC policies. Provide timely, professional responses to project inquiries including emails, telephone calls, etc. Collect photo and video documentation of the pre-construction conditions throughout the project limits. Provide a digital photo log of project activities, with heavy emphasis on potential claim items/issues and on areas of real/potential public controversy. These photographs shall be filed and maintained on the KYTC storage site using a digital photo management system. Photographs shall be taken the day prior to the start of construction and continue as needed throughout the project. Photographs shall be taken the days of Conditional, Partial and Final Acceptance. 2. With the assistance of KYTC, the Consultant shall observe and inspect the Contractors work to determine the progress and quality of work. Identify discrepancies, report significant discrepancies to the Department, and direct the Contractor to correct such observed discrepancies. This includes sampling, testing, and control of materials utilized in the construction of the CR-1442 Chestnut Ridge Road widening project. The Consultant shall monitor the Contractors on-site construction activities and inspect materials entering into the work in accordance with the plans, specifications, and special provisions for the Construction Phase Amendment(s) to determine that the project is constructed in reasonable conformity with such documents. Maintain detailed accurate records of the Contractors daily operations and of significant events that affect the work. The Department will monitor off-site activities and fabrication unless otherwise stipulated by this Agreement. The Consultant shall monitor and inspect the Contractors Work Zone Traffic Control Plan and review modifications to the Work Zone Traffic Control Plan, including Alternate Work Zone Traffic Control Plan, in accordance with the Departments procedures. Consultant employees performing such services shall be qualified in accordance with the Departments procedures. Inform the designated Department project personnel of any significant omissions, substitutions, defects, and deficiencies noted in the work of the Contractor and the corrective action that has been directed to be performed by the Contractor. The Consultant shall designate a Lead Inspector to serve as both Construction Oversight Manager and Materials Oversight Manager. The lead inspector shall take responsibility that all other inspectors working on the project are performing all appropriate inspections and documentation of the work and material components. The inspectors shall use inspection instruments, materials testing equipment and visual inspection to inspect the Contractors work and ensure compliance with all contract provisions. The inspectors shall produce daily reports, verify quantity calculations and field measure for payment purposes as needed to prevent delays in Contractor operations and to facilitate prompt processing of such information in order that the Department may make timely payment to the Contractor. The inspectors shall keep complete and accurate records of all work performed and prepare final paperwork for the construction and materials used throughout the project in accordance with KYTCs current policies for work in Kentucky. The Consultant shall provide inspectors who have successfully completed the certifications as specified in the Special Instructions section of this bulletin and are required to maintain these qualifications for the duration of the contract. The inspectors shall demonstrate experience and knowledge of onsite roadway construction inspection and record keeping; the inspectors shall be capable of handling the physical requirements needed to access and perform arms length inspection of the entire project. 3. The Consultant shall serve as liaison between the Contractors construction forces and KYTC. For the duration of the Agreement, keep the KYTC Project Manager informed of all significant activities, decisions, correspondence, reports, and other communications related to its responsibilities under this Agreement. Facilitate communications between all parties (i.e. KYTC Design, Traffic, Permits, local agencies, etc.) ensuring responses and resolutions are provided in a timely manner. Maintain accurate records to document the communication process. Inform the designated Department project personnel of any design defects, reported by the Contractor or observed by the Consultant. Submit all items relating to Payment Requests, Personnel Approval, Changed Conditions, Time Extensions, and Supplemental Agreements to the KYTC Project Manager for review and approval. 4. The Consultant shall assist KYTC with oversight of DBE and Workforce/EEO compliance. The Resident Engineer shall serve as a DBE and EEO Compliance Liaison and shall attend all appropriate reviews, be responsive to the schedule and review times, and provide all technical assistance necessary to assure the contract requirements of the CR-1442 Chestnut Ridge Road widening project for the DBE and Workforce/EEO compliance functions are being met, in cooperation with the KYTC Office for Civil Rights and Small Business Development (OCRSBD). 5. The Consultants Resident Engineer shall assist KYTC in design review functions that could include the following: review of proposed shop drawings; review of sheeting/shoring plans; review of cofferdam designs; review of falsework designs; erection plans; review of Contractor-provided as-builts; other construction related design review functions that may arise but not specifically listed. First Selection Meeting: May 6, 2024 Final Selection: May 22, 2024 Pre-Design Conference: May 29, 2024 Consultant Fee Proposal: June 7, 2024 Contract Negotiations: June 12, 2024 Notice to Proceed: July 1, 2024 The method of contractor selection has not been determined at this time. KY DOT - RFP - Address the Extension of CR-1442