The County of Lake Administrative Office seeks sealed proposals from qualified firmsto assist the County in developing a master plan for its capital improvement across multipledepartments and a subsequent strategic analysis of how these improvements support the community'sforthcoming General Plan, Vision 2028, and possible private investment. The County is acceptingproposals that would cover both assembling a County-wide Capital Improvement Plan (CIP) and thestrategic analysis, or a proposal covering one of the two components. The County will also considerproposals that subcontract one of the two components. Proposals should contain a sample of worksimilar to whichever component the respondent is seeking to support (or both, if applicable).The County will provide existing plans that have been developed at the departmental level (see summary of departments below). Currently, the specificity and time horizon for capital planning varies by department. The County is seeking to develop a unified plan that is accessible to the public, assists the Board of Supervisors in strategic planning, and enable collaboration with the private sector. Currently, the County appropriates funding annually based on expected revenues for that year. Except for the Special Districts Administration which utilizes debt financing. As part of the CIP analysis there will be a study of utilizing various debt financing tools that could be implemented as the County constructs a Strategic CIP. The Public Works Department is responsible for maintaining 615 center-line miles of public roads, 125 bridges, and drainage structures in the unincorporated areas of Lake County. A ten-year road work plan, based on the Pavement Management Plan Update, prepared by Nationwide Civil Engineering Services was presented to the Board of Supervisors in 2022. This plan is only partially funded. Currently, the County's pavement condition index (PCI) for County-maintained roads is in the mid-30s with a goal of 50.Public Works also oversee the operation, maintenance, and improvements for Lampson Field, ageneral aviation airport, which has a 3,600-foot runway. Armstrong Consultants recently conducted aconstraint analysis of Lampson Field.The Public Services Department's responsibilities include maintenance and improvements of County facilities, parks and trails. Public Services has a five-year Facilities Capital Improvement Plan, which includes planned maintenance and improvements of County facilities. All project expenditures listed in the current fiscal year (2023-24) are funded, while plans for subsequent fiscal years are subject to appropriations by the Board of Supervisors. Projects listed in future fiscal years were chosen in a manner so the total appropriation per year is attainable. Facilities improvement have been supported by a variety of funding sources. Additionally, the County and BluePoint Planning is nearing completion of its Parks, Recreation and Trails Master Plan, which will include a recommended 5-year CIP and twenty-year vision for parks, recreation, and trails efforts. The Special Districts Administration is the water and wastewater agency of the County of Lake that serves around 40,000 people. It operates five water systems, four wastewater plants and associated collection systems, and ten street lighting districts. The department also oversees a 50-mile long effluent pipeline system from ten communities for steam field recharge into the Geysers, a Known Geothermal Resource Area. Special Districts recently issued a RFP for a preliminary study regarding expansion of the effluent pipeline system to serve the southern and western shores of Clear Lake. Special Districts has a mixed source of financing and an A bond rating. SCOPE OF SERVICE. The scope of work has three primary requirements:
Construct an initial countywide ten-year capital improvement plan focused on Public Works,Public Services, and Special Districts. Design systems within these three departments andCounty Administration that enable orderly construction of a Countywide CIP at an annual rate.
Develop CIP scenarios with: 1) no debt financing; and 2) with debt financing at various levels,to illustrate what projects can be accomplished, and the debt service required. Work withAdministration and the Treasurer-Tax Collector to complement existing funding sources byanalyzing new financing tools for capital improvements, including potential for a bond package.
Devise an analytical system to evaluate potential capital investment utilizing the forthcomingGeneral and Area Plans, Vision 2028, and Board of Supervisors input. addditional bid date note: Normal business hours are Monday through Friday 8:00 am to 5:00 pm. Staff can be reached at (707) 263- 2580.Proposals may be mailed through the United States Postal Service or any other courier service and they may be delivered in person to the above office. Emailed proposals will be accepted. All questions regarding this Request for Proposals may be submitted in writing at any time prior to Friday, May 3, 2024, 5:00 p.m. to Benjamin Rickelman, at: benjamin.rickelman@lakecountyca.gov. Only written questions will be accepted. Questions will be answered by Friday, May 10, 2024, 5:00 p.m. and uploaded as an addendum to the website listed in the above paragraph
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