Town of Pinetop-Lakeside is requesting Statements of Qualification (SOQs) from qualified engineering consultants to provide professional on-call civil engineering consulting services for the Town of Pinetop-Lakeside, Arizona (Town). The services may include small site design, plan review, site evaluations, survey/data collection, studies, and legal descriptions for various projects and/or parcels in the Town. SOQs will be evaluated according to the criteria described in the RFQ. One or more firms will be selected to negotiate a contract to perform the work. The successful consultant(s) will be retained to perform the on-call engineering services on an as-needed basis. Aspects of this project(s) work may be in part indirectly or directly associated with a federal funding source. The Town of Pinetop-Lakeside reserves the right to reject any or all the SOQs or waive any informality in any SOQ. No proposer may withdraw their SOQ for a period of ninety days after the date set for the opening thereof. All proposers shall comply with all state, federal, and local governing laws. The Town reserves the right to cancel this notice at any time. Pursuant to the American with Disabilities Act (ADA), Town of Pinetop-Lakeside endeavors to ensure the accessibility of all its programs, facilities, and services to all persons with disabilities. If you need accommodations for this meeting, please contact the Town Clerk, at (928) 368-8885 ext. 221, at least 24 hours prior to the meeting so that an accommodation may be arranged. The selected consultants will:
o Evaluate engineering studies, reports, and design documents from other engineers.
o Develop and provide various legal descriptions.
o Consult on capital projects within the Town, when requested.
o Provide consultation on USCOE 404 and 401 permitting process.
o Provide consultation on flood control drainage issues and designs for Town drainage projects.
o Prepare, when requested, small project design ($100,000 - $500,000 construction cost).
o Provide consultation on large project design and/or review ($500,000 - $1.5M+).
o Provide consultation on traffic studies, drainage studies, and surveys.
o Provide weekly consultation on on-going projects with assigned personnel at the Town Public Works Department.
o Prepare written evaluations of plans and reports submitted to the firm based on professional experience, and their conformance with applicable engineering principals, practices, and design
standards, as well as the Town subdivision regulations.
The ability to respond in a timely manner to assignments is of utmost importance.
The contract(s) will be for two years, with the option to renew for two additional years up to two times, upon written Town council concurrence. Selection Committee evaluation complete: June 7th, 2024 Recommended Award of Contract(s): June 20th, 2024 The Town requires the selected firm(s) to execute a Contract for On-Call Engineering Services (Attachment B). The Town's indemnification and insurance language will be included in this contract. Submission of the SOQ shall indicate the firm's ability and agreement to execute the Town's contract. Questions shall be addressed prior to submittal in writing. Any questions will be addressed to: Malaina Spillman, Assistant to Director of Public Works Public Works Department 958 S Woodland Road, Lakeside, AZ, 85929 mspillman@pinetoplakesideaz.gov Phone (928) 368-8885 ext. 230 The Town reserves the right to reject any or all Statements of Qualifications, to waive any informality or irregularity in any Statement of Qualifications received, and to be the sole judge of the merits of the respective Statements of Qualifications received. The method of Contractor Selection has not been Determined at this time.
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