This is a service / maintenance or supply contract in Newport News, Virginia. Contact the soliciting agency for additional information.

Bids received in the issuing office after the date and time may not be considered. NNRHA is not responsible for delays in the delivery of mail by the U.S. Postal Service, private couriers, or the intra-authority mail system. It is the sole responsibility of the bidder to ensure that its proposal reaches the issuing office by the designated date and hour. The official time used in the receipt of bids is that time on the automatic time stamp machine or other documentary evidence of receipt in the issuing office. All bids must be sealed and plainly marked using the bid number, project name, due date and time. All requests for interpretation of specifications shall be by written request, sent via facsimile to (757) 245-2144 or emailed to cscott@nnrha.org. If faxed, call (757)- 925- 2632 to confirm receipt. All such addenda will become part of the contract and all bidders will be bound by such addenda, whether or not received by the bidder. This form must be signed, as well as subsequent addenda, and all pages returned in a sealed envelope. All signatures must be original and not photocopies. Written questions must be submitted ten (10) days prior to the closing date of the bid, last day for written questions is, June 3, 2024 @ 5:00 P.M. n compliance with this Invitation for Bids, and subject to all the conditions thereof, the undersigned offers, if this bid is accepted within ninety (90) calendar days from the date of the opening, to furnish any or all the items and/or services upon which prices are quoted, at the price set opposite each item, to be delivered at the time and place specified herein. The undersigned certifies they have read, understands, and agrees to all terms, conditions, and requirements of this bid, and is authorized to contract on behalf of firm named below. The custodial contractor(s) shall provide all necessary labor, equipment, tools, and supplies (except cleaning supplies) required to complete interior cleaning of vacant apartments on an "as needed basis." Although the number of vacancies varies, it is anticipated that the contractor could be given on average anywhere from 1-5 units at a time. The quantities of the service to be ordered under this contract are unknown and no minimums or maximums of service to be ordered will be set forth in the contract resulting from this Invitation for Bids. A. Access: Contractor shall have access to the vacant units from 8AM - 8 PM - Monday - Friday and on weekends and holidays as needed. Units shall not be left unlocked or unattended. Windows and doors shall be closed, locked and lights turned off. B. All work to be performed under the provisions of this contract shall be of first-class quality and performed by personnel properly trained and qualified to perform custodial services. The contractor shall conduct the operation of this contract in a cooperative manner with NNRHA and shall interfere as little as possible with the normal operation and function of any project. C. Lights shall be used only in areas where work is actually being performed. Lights shall be turned off as soon as possible after cleaning specific rooms. Water faucets or valves shall be turned off after the required usage has been accomplished. The contractor or their employees will not adjust mechanical equipment controls for heating, ventilation or air conditioning systems. D. For the first three (3) months of the new contract it shall be the responsibility of the contractor(s) to contact the appropriate NNRHA designee on a weekly basis to ensure work satisfaction and to promptly correct any work deficiencies. E. The contractor shall protect the floors and other finish work from damage during the execution of work. The contractor shall be responsible for any damage during the course of this contract. This includes, but is not limited to; damage of the cove base or paint on the wall due to buffer or any other equipment used. F. The contractor(s) shall notify the appropriate assigned NNRHA designee when scheduled work is completed. The contractor shall respond and complete all non-passing items within four (4) hours after completion. G. The contractor shall report units with hazardous conditions and items in need of repair or requires additional work beyond the scope. The property manager or designee must approve the additional work and price. The approval must be in writing. H. All lost and found articles shall be turned into NNRHA. I. The contractor shall be penalized $20.00 per lost key while in their possession. The term of this contract will be for one (1) initial year with four (4) one year renewal options. Options shall be renewed at the discretion of NNRHA. Award of the contract will be made to the lowest responsive and responsible bidder based on hourly rates set forth in the Pricing Schedule. NNRHA reserves the right to make multiple awards.