This is a service / maintenance or supply contract in Hayward, California. Contact the soliciting agency for additional information.

Question Submission Deadline: May 28, 2024, 5:00pm The total project cost is estimated to be between $400 million and $500 million. *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document. Annual General Fund Budget: $123,524 M Annual City Capital Budget: $106 M The purpose of the Wastewater Rates Study is to recommend Wastewater rate structures that will fully recover operating costs and maintenance of the Wastewater system infrastructure, maintain adequate Wastewater Enterprise Fund balances, and comply with all applicable laws and regulations, including Proposition 218, which requires that property-based fees not exceed the cost of providing service. The purpose of the connection fee study is to recommend fees that will ensure that new development fairly and adequately contributes to the cost of existing and planned infrastructure. The intent of this project is to prepare a Cost of Service for the City's Wastewater Enterprise and a recommended five-year schedule of Wastewater service fees. The recommended rates must equitably distribute the costs of providing service to all customer classifications, and comply with all applicable laws and regulations, including Proposition 218. This project will also develop a ten-year Financial Plan for the Wastewater Enterprise Fund. In addition, the Consultant will review and make recommendations for Wastewater connection fees. Scope of Work Task 1 - Project Management Provide overall project management and quality control to ensure that all tasks are fully completed within the allocated budget and time frame. Coordinate a project 'kick-off' meeting. Plan and coordinate bi-monthly project update communications with City staff. Coordinate project meetings and workshops with City staff as needed (telephone, virtual, and/or in-person meetings). Communicate and consult regularly with project core City staff. Attend and/or present at meetings with City staff as needed. Assume two City Council meetings (work session and public hearing). Prepare monthly billings with appropriate cost information summary, including a narrative of services provided and remaining budget for each task. Task 1 Deliverables: Meeting agendas, minutes, and lists of identified action items Meeting presentation materials and handouts Progress reports and invoices Task 2 - Develop Recommended Wastewater Connection Fee Update Evaluate the current capacity connection fee methodology and make recommendations for any changes. Based upon input from City staff and engineers, determine the capacity of infrastructure required by existing customers and capacity available for growth. Prepare a draft report that documents the Wastewater connection fees results, including a description of the methodology, findings, cost allocations, recommended Wastewater fees and the nexus between services provided and benefits from those services. Incorporate City comments and prepare final report. Task 2 Deliverables: Comprehensive Technical Memorandum that documents cost allocations and basis for Wastewater connection fees Wastewater connection fees survey comparing the City proposed fees to those of other Wastewater purveyors Presentation materials including graphs, tables, and text to explain the process and recommended Wastewater connection fees to the Hayward City Council Excel-based rate model and training for City staff Draft and Final Reports Task 3 - Develop Recommended Schedule of Wastewater Service Fees Conduct a thorough review of the Wastewater operating and replacement budgets, current rate structure, and customer usage data. Identify additional data needed to complete the scope of work. Develop recommended wastewater service fees. Develop recommended component rates for volume, carbonaceous biochemical oxygen demand (CBOD) and suspended solids (SS). Develop schedule of recommended residential fees, including the City's current economy and lifeline rates, based on the cost per hundred cubic feet of water consumed. Develop a five-year schedule of rates for each customer classification that: Incorporates best practices Wastewater rates, and complies with all legal requirements, including requirements of Proposition 218. Distributes costs equitably among customer classifications. Avoids steep one-time increases and fluctuations. Provides Wastewater Enterprise Fund stability. Utilizes a comprehensive and transparent Excel-based rate model that will be provided to the City for future use, along with training to City staff. Prepare rate survey to compare Hayward's proposed rates to other nearby and similarly sized cities and sanitary districts. Assist City staff with presentation of the recommended Wastewater rates to the City Council at a work session and public hearing. Task 3 Deliverables: Comprehensive Technical Memorandum that documents cost allocations, recommended rate structure and basis for Wastewater rates, as well as Wastewater connection fee update Wastewater rate survey comparing the City proposed rates to those of other Wastewater purveyors Presentation materials including graphs, tables, and text to explain the process and recommended Wastewater rates to the Hayward City Council Excel-based rate model and training for City staff Task 4 - Develop A Ten-Year Financial Plan Prepare a ten-year financial plan and rate structure for Wastewater Fund that: Incorporates forecasted rates (from Task 3) and expenses. Considers projected changes in wastewater discharge. Maintains sufficient reserves to maintain adequate cash flow under periods of reduced demand. Provides required debt service coverage. Provides sufficient funding for system replacements and maintenance. Utilizes a comprehensive and transparent Excel-based model that will be provided to the City for future use, along with training to City staff. Task 4 Deliverables Excel-based ten-year financial plan and training for staff Task 5 - Draft and Final Reports Prepare draft report that documents the Wastewater rate study results, including a description of the methodology, findings, cost allocations, recommended Wastewater rates and the nexus between services provided and benefits from those services. Incorporate City comments and prepare final report. Task 5 Deliverables Draft and Final Reports Task 6 - Optional Services Consultants are invited to recommend additional optional services that could add value to the scope of work. The City may also request additional services during the term of the Agreement, such as preparation of recommended wastewater rates and updates of financial plans. Costs for such additional services shall be determined as requested, and no optional or additional work will commence without written approval from the City.