Scope of Work
It is expected that bidders are a firm, company, team, or individual possessed of strong experience, expertise and a demonstrated record of accomplishment for composing FEMA- approved Hazard Mitigation Plans. The vendor is responsible for assessing all risks attendant to hazard mitigation plans, conducting public outreach, working with municipal officials, and for being proficient in the law, regulations and standards necessarily implicated in the composition of a hazard mitigation plans. General Commercial Liability - Limits are $1,000,000 per occurrence with a $2,000,000 annual aggregate. For non-supply contracts, limits of Coverage for commercial general liability and broad form property damage coverage are to be no less than $5,000,000 per occurrence with a $5.000.000 aggregate. Automobile Liability Insurance - $1,000,000 Combined Single Limit written with Symbol 1 (Any Auto/Vehicle) or the equivalent. Workers' Compensation Coverage must be written in accordance with the Rhode Island Workers' Compensation Act and include employers liability limits of $500,000 for Bodily Injury by Accident - Each accident, $500,000 for Bodily Injury by Disease - Policy Limit, and $500,000 by Disease for each employee. Commercial Umbrella or Excess Liability - $5,000,000 limit that is following in form to the underlying coverage.
Contractors Professional Liability - $2,000,000 limit.
Cyber $2,000,000 limit.
Technology Errors & Omissions - $2,000,000 limit. The Town reserves its right to reject any Response to this IFB on the basis that pricing is not so stated or any Response in which there is a lack of agreement or congruity between the pricing as stated in words and the pricing set forth in numbers
Bid date notes: Each bid, together with the name of the bidder, shall be recorded and an abstract of each bid made available for public inspection. Subsequent to the awarding of the bid, all documents will be retained in accord with state law concerning public record retention (R.I. Gen. Laws 38-1-1 et seq. and 42-8.1-1 et seq.) as well as all regulations promulgated by the Rhode Island Department of State Any bid received after the Bid Closure will not be accepted and will be returned to the bidder unopened. It is the bidder's responsibility to ensure that its Bid Response is received in a timely manner in the Town Clerk's prior to Bid Closure. Bid Responses shall be submitted in a sealed envelope large enough to accommodate all Bid Response documents and it shall be clearly marked "Hazard Mitigation Plan Update" on the exterior of the envelope. Bid Response documents shall include: an original Bid Response Package, plus three (3) copies; all other Bid Response documents (x3) as may be attached thereto or enclosed therewith; and a "portable document format" a/k/a PDF of all documents, on a USB flash drive (x1). All Bid Responses will be accepted and reviewed by the Town in accord with all IFB Instructions, General Conditions, and any other specifications stated herein or attached hereto by the Town. Any departure from, exceptions to, or modifications of this IFB by a bidder must be noted by the bidder and fully explained, in its Bid Response. Any communication of any kind and in any manner or medium with the Town that is not a Bid Response to this IFB should be marked, labeled, designated or entitled - "NOT a Bid Response" or "NOT a Bid" written on the envelope.
If a bidder has questions, requires additional information, or requires some clarification regarding the IFB, please contact (in writing ONLY via email) the following person at the Town no later than May 20, 2024 at 4:30 p.m.:Chief Frederick Heise, Coventry Police Department (fheise@coventrypd.org)
.webp)
