Town of Spencer is seeking sealed bids for the seasonal requirement of Ductile Iron and Polyethylene Pipe to be used for general work and State Aid work by the Town of Spencer in Fiscal Year 2025, July 1, 2024, through June 30, 2025, with an option to renew for one additional fiscal year (July 1, 2025 through June 30, 2026). All bids shall be in accordance with M.G.L. including but not limited to: Ch. 30, Section 39M (Bid Bond), Ch. 149, Sec. 27 (Prevailing Wage Rates), and Ch. 149, Sec. 29 (Labor and Material Bonds as applicable). A bid deposit in the amount of 5% of the bid shall accompany every bid. The bid deposit shall be in the form of a bid bond, certified treasurer's check, or cashier's check made payable to the Town of Spencer. Upon award and signing of the contract, the bid deposit will be returned to the Bidders. The Town of Spencer is exempt from sales and federal excise tax to the extent permitted under law; Bidders should not include such taxes in figuring or in references to any bid. The Town of Spencer reserves the right to reject any and all bids, wholly or in part, or to accept any bid even if the bid is not the lowest cost, if it is deemed to be in the best interest of the municipality, to waive informalities deemed inconsequential and to make awards in a manner deemed to be in the town's best interest. Minority- and woman-owned businesses are encouraged to bid. Question Deadline 06/06/2024. No interpretation of the meaning of the plans, specifications, or other pre-bid documents will be made to any bidder orally. All information given to bidders other than by means of the plans, specifications, or by addenda, as described below, is given informally and shall not be used as the basis of a claim against the Owner.
Every request for such interpretation should be in writing addressed to Department of Utilities and Facilities, 3 Old Meadow Rd, Spencer, MA 01562, and to be given consideration must be received at least seven (7) days prior to the date fixed for the opening of bids. Emails to Peter Boria, Utilities & Facilities Superintendent, are acceptable for submitting requests to pboria@spencerma.gov. Any and all such interpretations and any supplemental instructions will be in the form of written addenda which, when issued, will be posted online, or sent via email if time requires. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents. The Owner reserves the right to waive any informalities in bids and to reject any and all bids, should the Owner deem it to be in the public interest to do so. The Owner may also reject bids which in its sole judgment are either incomplete, conditional, obscure or not responsive or which contain additions not called for, erasures not properly initialed, alterations, or similar irregularities. The Contract will be awarded to "responsible and responsive bidder offering the best price" pursuant to General Laws Chapter 30B, as amended. Such a bidder shall possess the skill, ability and integrity necessary for the faithful performance of the work, shall be able to furnish labor that can work in harmony with all other elements of labor employed, or to be employed, in the work, and shall otherwise comply with all applicable provisions of law. Contract award shall be subject to availability of an appropriation for funding.
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