The City of Calabasas (City) is requesting proposals from vendors to provide a new Audio-Visual System for the Calabasas Library, Founders Hall. The new system will replace existing headend equipment and audio-visual equipment, cabling, connections, and software, as listed in Attachment A - Audio-Visual Equipment Bill of Materials and shown on the Attachment B - Audio-Visual Drawings (drawings to be issued after the Mandatory Pre-Proposal Meeting). This RFP document provides for the specification and procurement of an Audio-Visual System for the City of Calabasas. The Audio-Visual System includes head end equipment, cabling connections to existing projectors and two (2) new flat panels, replacement of existing speaker(s), wireless microphones, partition sensor, structured cabling, patch cables, connection to electrical power, necessary management software, and licensing.
Library Founders Hall Assembly Hall 116 - 200 Civic Center Way. Calabasas, CA 91312, Founders Hall Multipurpose Room 115, Founders Hall Event Storage 113 Audio-Visual System Head End
The Contractor shall be prepared to relocate equipment or devices provided under this scope of work when directed by the project team without cost, provided equipment has not been installed and the new location is not greater than twenty-five feet (25') from the location originally shown. Question Deadline 06/14/2024 at 5:30 PM PT The City and its Contractors will issue a response to questions by June 19, 2024 Questions on this procurement shall be directed, in writing, via e-mail to:
FHAVRFP@cityofcalabasas.com Substitution of any materials specified in this document shall only be considered once a request to do so has been submitted in writing to the City for prior approval. This submittal shall discuss the scope of the change, the ramifications on the overall audiovisual systems and the advantages to be gained by the City. The system head end shall serve as the central location for all primary
components and all audio and video distribution cabling.
4.3.2.2. The system head end shall utilize and reuse existing full-height, floormounted cabinets/racks, in their existing location. Remove equipment and
cabling to be abandoned. Some equipment to remain will be tied into the
new Audio-Visual System.
4.3.2.3. There are to be sufficient surge protection devices and power distribution
units, provided by the Owner, to properly match the installed components
in addition to a power sequencer.
4.3.2.4. An Extron IP Link Pro system control processor is to be located within the
rack. The processor should have one network connection to an air gapped
A/V control network and an optional secondary connection to the Owner's
data network.
4.3.2.5. Extron A/V control equipment shall be installed within the rack and shall have a network connection to the A/V control network. The server is to be configured with a Dante' module, secondary DSP, and the appropriate mic and line input and output cards to support the system design.
A custom Extron XTP ii Crosspoint modular matrix switcher is to be installed
within the rack and shall have a network connection to the A/V control
network. The switcher is to have a redundant power supply and shall be
configured with the appropriate XTP and HDMI input and output cards to
support the system design.
4.3.2.7. 8ohm and 70v amplifiers are to be installed within the rack. These amplifiers
shall provide amplification for new and existing Founders Hall speakers. All
8ohm speaker wires are to run directly from the speaker location to the rack.
Each lead for the 70v speakers is to run from the first speaker in the series
back to the rack.
4.3.2.8. A Cisco or equivalent 28 port Gigabit Managed Network switch is to be used
for the air gapped IP based A/V control system network.
4.3.2.9. All speaker wire is to be a minimum of plenum 16/2.
4.3.2.10. All video distribution cabling is to be plenum, shielded Extron XTP cabling
or certified equivalent based on the manufacture requirements.
4.3.3. Assembly Hall 116 and Multipurpose Room 115
4.3.3.1. Assembly Hall 116 and Multipurpose Room 115 are to be configured so that
the rooms can operate individually as two separate spaces or combined as
one large space.
4.3.3.2. The room combination state is to be automatically configured via a room
partition sensor that is to communicate to the control system processor that
will recall the proper settings and signal routing to accommodate the current
room configuration.
4.3.3.3. Assembly Hall 116 and Multipurpose Room 115 each utilize an existing
wall-mount projector. This projector is to receive a distributed video signal
from the switcher located at the headend.
4.3.3.3.1. XTP distribution receivers are to be used to distribute the video
to each projector. Install the XTP distribution receivers in the
shelf area near each projector. Connect to the Audio-Visual head end with new shielded twisted pair cabling.
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