June 27, 2024, 4 p.m. PT Final Day to Submit Questions Questions Concerning Request for Proposals All questions must be submitted via email to mgourley@cityofsebastopol.gov. September 17, 2024 Anticipated Award Recommendations
July 1, 2025 Service Begins Answers to questions received, as well as any addenda that may be issued by the City, will be emailed to prospective Proposers no later than July 8, 2024. The City reserves the right to cancel this solicitation at any time. On December 16, 2008, Sebastopol's City Council adopted Resolution 5723 and entered into a collection agreement with Redwood Empire Disposal, also known as "The Ratto Group". This agreement, which went into effect on January 1, 2009, covered solid waste, recyclable materials, and compostable materials collection, as well as street sweeping services. Subsequently, on September 19, 2017, the Council approved the assignment of the agreement from Redwood Empire Disposal to Recology Sonoma Marin (Recology). The original collection agreement initially had a fifteen (15) year term. This was later extended by one year and was set to expire on December 31, 2024. On February 20, 2024, Council directed staff to issue this RFP for Collection Services. Recology and the City subsequently approved an extension of the current collection agreement through June 30, 2025. Proposers are required to submit one cashier's check in the amount of twenty-five thousand dollars ($25,000) to guarantee Proposers' obligation to negotiate in good faith and execute a Collection Agreement with the City of Sebastopol at proposed Service Rates. If Proposer(s) fail, refuse, or neglect to furnish the required cashier's check, the City may, in recognition of the difficulty of assigning a specific damage amount for the harm caused, cash the certified check as compensation for liquidated damages for Proposers' breach. The cashier's check MUST be received by the City, and marked with the words "PROPOSAL DEPOSIT" and the Proposal number, NO LATER THAN 48 hours after the Proposal due date and time (i.e., no later than August 2, 2024, at 4:00 pm PT), for the Proposer to be considered responsive. The address to which the cashier's check can be sent or delivered is: City of Sebastopol City Manager's Office 7120 Bodega Avenue Sebastopol, CA 95472 Upon receipt of the cashier's check, the City will immediately deposit the check upon opening Proposals. After the Proposals are opened, checked, and duly considered, the City will issue a reimbursement check if the Proposal is not awarded.
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